Executive Assistant

Who We Are:

The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts’ environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family. Our commitment to environmental justice ensures that every resident, regardless of background or location, can live in a safe, clean environment and shares equally in the benefits of the clean energy transition. 

Who We Are as an Employer:

 At EEA, we create meaningful, inclusive opportunities that empower our employees to make a real difference in shaping the environmental future of Massachusetts. We foster a workplace culture where diversity is valued, innovation is encouraged, and collaboration thrives. Our employees play a vital role in advancing sustainability, environmental justice, and clean energy solutions, ensuring a positive and lasting impact on Massachusetts and its residents.

The Executive Office of Energy and Environmental Affairs has two openings for Executive Assistant positions to support its senior leadership including: Undersecretary for Environmental Justice & Equity; and Undersecretary for Decarbonization and Resilience; Undersecretary for Energy; and Special Counsel for Federal and Regional Energy Affairs.

Primary duties will include:

• Managing schedules and ensuring leadership has all resources needed to be well prepared for meetings, travel, and the business affairs required for successful execution of events, meetings, and other initiatives.
• Coordinates with other leadership teams to develop briefing materials and prepare for events and meetings.
• Ensure briefing materials, speeches, presentations, and other materials are completed in a timely manner so that the senior leader is prepared for meetings and events.
• Screening phone calls and visitors; ensuring responsive and timely communication with internal and external stakeholders.
• Respond to inquiries and route to appropriate staff person or organization.
• Working closely with Chief of Staff, leadership within the Executive Office and its agencies, and other executive assistants on the planning and execution of special projects and public events
• Assist in the day-to-day management of the assigned office, including scheduling meetings, ensuring that phone calls, emails, or letters are responded to in an appropriate timeframe and in a professional manner. 
• Meet and greet guests and visitors.
• Serve as the first line of contact to constituents, advocacy groups, and legislators when they contact the senior leader, and ensure that all receive access to appropriate staff person and or public information in a timely manner.
• Manage schedule, external invitations, and materials required for internal and external meetings.
• Managing incoming and outgoing communication, which may include confidential information. Create and maintain correspondence. Collect and coordinate written documents for signature. Drafting correspondence, ensuring that the narrative is professional, timely, and of the highest quality.
• Manage in and out of state travel arrangements as needed; and assist with p