Associate, Talent (HR Generalist)

Company Description

Publicis Media harnesses the power of modern media through global agency brands CJ, Performics, Publicis Collective, Publicis Health Media, Spark Foundry, Starcom and Zenith. A key business solution of Publicis Groupe ([Euronext Paris FR0000130577, CAC 40], Publicis Media’s digital-first, data-driven global practices deliver client value and drive growth in a platform-powered world. It is present in more than sixty countries with over 23,000 employees worldwide.

Job Description

The HR Associate will be accountable for timely and accurate processing of all employee record updates and act as first point of contact for general employee inquiries.  The HR Associate will partner closely and be a key liaison to employees with respect to all benefit and payroll issues.  In addition, the HR Associate will provide administrative and project management support to the Director of Talent Management, the Director of Talent Acquisition and the Chief Talent Officer as needed.  Lastly this position will partner closely with the HR Recruiting Associate to ensure back-up support for both roles as well as a seamless onboarding experience for our newly hired employees.

Responsibilities:

Provide Accurate and Timely Data Management of all Employee Records:

• Create and process transfers, separations, promotions, hires, etc. on a timely bases
• Enter information accurately into HRIS and work with payroll to ensure all information received on time
• Obtain signatures/approvals from finance and sending all paperwork to payroll
• Process tuition reimbursement and officer reimbursements
• Audit HRIS transactions that are entered by payroll to ensure accuracy and proactively resolving any data errors

Create and Maintain Tracking Processes/ Audits and Provide General and Custom HRIS Reports:

• Run reports out of HRIS and proactively providing to appropriate internal teams (ie, Finance, HR, etc).
• Track lateral transfers, severance agreements, intra-company mobility, letters of agreement, etc.
• Send out separation information and transfer emails to employees
• Complete audits and manage processes including but not limited to:
• Letters of agreement; separation agreements; supervisor data; distribution lists; and transfer data;

Manage Onboarding process and conduct orientation:

• Partner with other members of HR team to present new hire orientation sessions
• Collect and review for accuracy new hire paperwork/I9’saccuracy
• Proactively update orientation materials as needed and make recommendations for changes/improvements to orientation process and programs
• Serve as key contact for new hires for all onboarding inquiries

Maintain HR related postings and access to company Intranet:

• Post documents and updates to company intranet
• Maintaining company discounts and tracking information for various company perks
• Add and remove employee access to Brand

Manage administration around specific HR Policy/Forms:

• Manage maternity leave process in conjunction with benefits
• Collect paternity leave forms, matching gift, honeymoon form, etc and send to correct contact
• Track employee accrued but unused timeoff and benefit leave information for terminating employees

Additional Responsibilities:

• Act as first point of contact for general requests for employees across all offices; answer questions and direct employees to correct resource especially for new hires, terms and those going on personnel/medical leaves.
• Provide verbal/letterhead employment verification
• Connect employees to benefits / payroll department for specific inquiries
• Coordinate logistics for officer nominations, anniversary program, and training sessions
• Provide project management and administrative support, coordination and planning efforts for on-site activities
• Serve as right hand resource to senior leads on HR team, as needed

Qualifications

• 1+ years of relevant work experience, including internships in Human Resources or related areas
• Microsoft Word, PowerPoint, and Excel; Advanced Excel desired
• Strong written and verbal communication skills
• Demonstrate successful experience multi-tasking and prioritizing
• Superior detail orientation and organizational skills and act with sense of urgency
• Resourceful, able to work independently, and take initiative to anticipate and respond to employee/HR team needs
• Navigate organization to find right solution and know when to raise issues to manager(s) for guidance
• Customer service oriented and professional and positive representative for