Program Assistant II Payroll & Central Timekeeping

Posting number: IHA 06462 06/25/2026

Department: Colorado Department of Human Services

Division: Financial Services

Job classification: Program Assistant II

Posting type: Open

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Accounting and Finance, Public Health, Professional, Miscellaneous, Human Services, Business, Office and Administrative Support, Payroll/Benefits Administration

Summary

This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.

Examples of duties

Please Note: This position has hybrid work arrangements, employees are expected to report to the office at least 2 days a week. These arrangements are subject to change. 

About this Unit:

This unit is responsible for the accurate and timely collection and reporting of hours worked and leave taken by Department employees in accordance with the Federal Fair Labor Standards Act, Family Medical Leave Act, and State Personnel Rules. It is also responsible for accurate and timely payment and reporting of employee wages, benefits, and deductions in accordance with generally accepted accounting principles, federal, state, and Department rules and regulations. This unit serves over 5,000 employees in five agencies (IHA, Wheat Ridge, Grand Junction and Pueblo Regional Centers, Colorado Mental Health Institutes at Ft. Logan and Pueblo, Division of Youth Corrections, and Rifle, Home Lake, Florence & Fitzsimons Nursing Homes) providing payroll and timekeeping, allocation, and benefits functions for the entire Department. 

About this Position:
This position runs the front entry space, enters all new hires, audits all terminated employee files as well as tracks and manages the payroll ticketing system for all issues, complaints and submissions to the department for all staff.

Summary of Job Duties:

• This position will manage the ticketing system for all submissions to all of the Payroll Department.  The will assess and assign each ticket.  They will follow up on tickets status based on processing guidelines with the appropriate payroll, HR, BITS/software owners, program or management party (based on the issue.)  They will ensure timely resolution and reporting of items not resolved timely or needing further assistance to resolve by management.  
• Using eClearance, enter all new employees.  This will be entry in Kronos and CPPS.  Use the process document to fully enter all new employees.  When complete, prepare file according to process document and provide to appropriate payroll officer.  New employees should be entered fully within 24 business hours from the time they are received in the HR Payroll queue in eClearance.  Employees missing information, inaccurate or incomplete should be routed up to the appropriate queue.  Note on actions and issues should always be made in the PAF document.    
• Audits files received to terminated report by month.  Verifies that all terminated files are received.  Reviews each files for mandatory items.  Once complete, marks for destruction and files.  
• Other duties as assigned

Qualifications