Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University - Corpus Christi

Department

Office Of The Registrar

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

 

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

 

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PURPOSE

The Administrative Coordinator position is responsible for all business matters for the University Registrar’s Office including assisting with budget processes, travel, supply ordering, maintaining production and staff scheduling calendars, report production and correspondence, maintaining the Registrar Appeal Portal and related processes, and personnel onboarding.

DESCRIPTION

Functional Area 1: Budget

Percent Effort: 50%

• Assist with monitoring the overall departmental budget. Assist in the review, research, reconciling, and reporting on status of accounts/budgets within FAMIS/Canopy. Act on behalf of the Registrar to stakeholders. Prepare complex financial statements.

•  Investigate errors on transactions and recommend and coordinate appropriate corrective action. Respond to complex inquiries from vendors and business units or departments.

• Responsible for purchasing, maintaining physical inventory, ordering supplies for all areas of University Registrar’s Office. Responsible for procurement card reconciliation and expense reports.

• Book airline, hotel, and other travel reservations to include conference registration, handle cancellations and changes. Process travel authorizations and expense reimbursements for the entire department.

• Prepare monthly sales tax reports.

Functional Area 2: Administrative

Percent Effort: 35%

• Maintain Registrar Appeal Portal and intake of appeal materials, serve as point of contact for appeals. Research student/academic cases as assigned by the Associate Vice President-University Registrar. Communicate with faculty and staff as needed to share and gather information about appeal requests while adhering to FERPA and University policies.

• Assist with public information requests and subpoenas submitted to University Registrar’s Office while adhering to FERPA, University policies, and internal guidelines.

• Maintain departmental annual production calendar and weekly staff scheduling for departmental phone lines, front desk, and meetings. Including coordination of events for the office.

• Assist AVP-University Registrar with report production and correspondence as needed. Attend meetings with AVP-University Registrar and serve as note taker.

• Logistics planning for Registrar departmental events includes staying informed of upcoming events, registering for events, creating schedules for staff to cover events, and preparing supplies needed for events.

• Assist with preparation of commencement related events and commencement activities.

• Prepare and process yearly inventory for departmental devices.

Functional Area 3: Other

Percent Effort: 15%

• Oversi