University of Colorado Anschutz Medical Campus

Department: Surgery, G.I., Trauma and Endocrine Surgery (GITES) and Surgical Oncology Divisions

Job Title: HR and Operations Professional

Position #: 00842102 – Requisition #:38277

Job Summary:

This full-time, University Staff position will be responsible for leading the human resources and operations functions for the Divisions of G.I., Trauma and Endocrine Surgery (GITES) and Surgical Oncology within the Department of Surgery. The professional in this role is responsible for all Human Resources (HR) and operations responsibilities in relation to the teams within the divisions of GITES and Surgical Oncology, including Burn, Trauma and Acute Care Surgery (TACS), Surgical Trauma Intensive Care Unit (STICU), Colorectal, Bariatrics, Surgical Oncology Highlands Ranch Hospital, Surgical Oncology Anschutz Medical Campus.

Under the supervision of the Division Administrative Director, this Business Services Professional will work collaboratively with the Human Resources Shared Services (HRSS) team. This position will work closely with the HRSS team to provide them with accurate and complete information when requesting positions, hires and transactions. This position will also manage the paid time off tracking process for faculty members within the divisions, as well as submission of additional shift pay for faculty through the system (CU Time). Lastly, this position will be the first point of contact and operate independently in the divisions for onboarding, additional pay, time collection, promotions, yearly increases, job posting, office and laboratory moves of both faculty and staff employees. The professional in this position will manage the division responsibilities in relation to onboarding, human resources, and operations.

Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families. Functions include policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, or job responsibilities that combine fiscal, HR and operational management responsibilities. At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

Key Responsibilities:

• Oversee and submit requests for new positions, hires, postings, terminations, and all other human resources transactions with the Human Resources Shared Services (HRSS) Specialist.

• Responsible for drafting job descriptions for position openings within the divisions.

• Maintains accurate records for all personnel files for faculty and staff in the divisions. Sourcing and collecting files from previous years to complete the Divisions records. Regularly updating divisions organization charts, HR updates, office floor plan, and any other files that may need maintaining.

• Receive approvals and enter (in CU Time) additional pay for faculty members, on a monthly basis.

• Track and enter faculty paid time off into CU time, on a monthly basis.

• Provide Human Resources guidance to various divisions.

• Manage Divisions’ faculty time off/leave submissions and Divisions’ HR policy compliance.

• Onboards new faculty, researchers, and staff for the divisions. Including leading onboarding meeting for admin items and trainings to be c