Senior Deputy Court Clerk

JOB SUMMARY:

Under general direction of the Court Administrator, serves as the Alternate Court Administrator in his/her absence. Assist the Court Administrator with organizing court activities and personnel, accurately enters data and processes cases involving various fine-only misdemeanors and city ordinances filed in the court, and provides direction and supervision to the Deputy Court Clerks. Provide a variety of clerical and/or technical non-judicial functions in support of court operations. Strong customer service and cash handling skills; does related work, as assigned or required.

ESSENTIAL JOB FUNCTIONS:

• Oversees Deputy Court Clerks to ensure all assigned duties are completed efficiently and correctly.
• Prepares cases filed with the court by importing or entering citations into the Court's case management system.
• Maintains knowledge of new laws and court procedures.
• Acts in the capacity of Court Administrator, when necessary.
• Accurately sort and file cases immediately after being received.
• Updates and inputs data efficiently on case files with notes as contact is made with defendants, judges, attorneys, officers or others.
• Aids in organizing and maintaining case files and court records.
• Calculates, collects, and processes fines, fees and court costs based on judicial orders or other miscellaneous charges.
• Reviews documents presented for authenticity and accuracy.
• Knowledge of methods and techniques of providing efficient court services.
• Processes various documents, including complaints, failure to appear warrants, probable cause affidavits, summons, subpoenas, warrants, and prepares related reports.
• Performs various bookkeeping duties, including receiving payments for various fines and fees, entering payment information into computer, making deposits, and preparing payment reports.
• Responsible for understanding State Law and how it applies to municipal courts jurisdiction.
• Assists in the preparation and processing of warrant documentation.
• Performs general receptionist duties.
• Ability to maintain confidential data and information for staff.
• Provides effective communication (oral or written) on information regarding various court policies, procedures, and City ordinances in regards to fines, payments, restitutions, and status of cases.
• Performs basic cashiering and general accounting functions such as receipting payments, researching and correcting errors in payment records, cash handling, receipt balancing, making change, and dealing directly with payees.
• Receives, sorts and distributes incoming mail and e-mails as necessary.
• Assists and provides clear, concise, and accurate information to the public at the counter and on the telephone; refers calls and inquiries to appropriate person; explains routine procedures and court functions.
• May prepare court dockets, including notifying parties regarding court dates, process summons, subpoenas, and hearing notices.
• Reviews cases for compliance and prepare final disposition paperwork for Judge's signature.
• Provides general information regarding the scheduling of court dates, driving safety course, warrants, processing cases under the directive of standing orders issued by the Presiding Judge.
• Prepares and sends pre warrant notices, notices of past due requirements, late payments, and scheduled court appearances.
• Compiles, types, records and files wide variety of court records, reports, and materials including citations, summons, warrants, letters, reports and complaints.
• Performs other duties, as assigned or required.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of court procedures.
• Knowledge of pertinent Federal, State and local laws, codes and regulations.
• Ability to coordinate and direct the performance of various court services.
• Knowledge of office practices and procedures.
• Knowledge of basic mathematical principles.
• Ability to interpret and decipher court documents and understand legal terminology.
• Ability to learn and have knowledge of Texas Transportation Code, Penal Code, Code of Criminal Procedures, regarding laws governing Class 'C' Misdemeanors.
• Ability to perform excellent customer service.
• Ability to follow and communicate effectively, both verbally and written.
• Ability to develop and maintain effective working relationships
• Ability to work under stressful working conditions.
• Ability to operate a computer and related software applications.

QUALIFICATIONS:

• Must be bondable.
• Must be able to type 50 wpm or more.
• Must have Level 1 Cour