Executive Administrative Assistant - NF Annuity Business Intelligence

Are you passionate about being part of a team that delivers extraordinary care to help individuals and businesses prepare for and protect their retirement? If so, then Nationwide Financial could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

We are seeking a highly organized and proactive Executive Assistant to support our AVPs in our growing Annuity Business Intelligence department. This role is ideal for someone who thrives in a fast-paced environment, enjoys juggling multiple priorities, and brings a high level of professionalism and discretion to their work.  This is a great opportunity to be at the heart of a high-impact team, helping drive efficiency and coordination across a department that turns data into strategic insights.

🔹 Key Responsibilities:

• Manage calendars including scheduling meetings across multiple time zones
• Partner with and assist department Chief of Staff in coordinating team events
• Arrange weekly travel for an AVP who commutes between Louisville and Columbus
• Reconcile and submit expense reports accurately and on time
• Provide general administrative support to the broader team

🔹 Ideal Candidate:

• Detail-oriented with excellent time management and organizational skills
• Strong communication skills and a collaborative mindset
• Comfortable handling confidential information with discretion
• Proficient in Microsoft Office Suite and familiar with expense and travel management systems

This role will be required to work a hybrid in-office schedule three days per week out of our Columbus, OH location (typically Tue-Wed-Thu).

This is D4 band role.

#LI-COLE

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Job Description

Key Responsibilities: 

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed. 

• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.

• Compiles information for reports and presentations. 

• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies. 

• Provides assistance with office procedures or processes that help the team be more productive and efficient. 

• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. 

• Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator. 

• Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.

• May participate in special projects as assigned.

May perform other responsibilities as assigned.

Reporting Relationships: Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an individual contributor role. 

Typical Skills and Experiences: 

Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial. 

License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus. 

Experience: <