University of Colorado Anschutz

Department: Office of Advancement

Job Title: Program Coordinator, Data Insights

Position #: 00741765 – Requisition #: 40608

Job Summary:

The Program Coordinator on the Philanthropic Growth and Data Insights team is a key contributor for the Office of Advancement at CU Anschutz. This position reports to the Managing Director of Development, Data Insights and will support reporting, analytics, technology roadmap, portfolio development, and data stewardship projects. Under minimal supervision, the Program Coordinator is responsible for creating, implementing and revising procedures around Data Insights project management and change management processes. The Program Coordinator will leverage knowledge of Advancement’s CU Ascend CRM and Advancement Intelligence reporting tool to support data entry and maintenance, ad hoc reporting and analysis, and identification of training for other team members in these resources. The Program Coordinator works closely with Data Insights staff, Advancement stakeholders, and campus and system partners to ensure projects are effectively planned, communicated, and implemented.

Supports administrative decision making and takes action in the manager’s absence, to include establishing project timelines and implementing with project management software, scheduling and adjusting project scopes and timelines as priorities shift, and supporting project management efforts. Additional duties are outlined below.

• Supervision Received: Managing Director of Development, Data Insights

• Supervision Exercised: No direct reports

Key Responsibilities:

Data Insights Project & Portfolio Management – 60%

• Using project management tool (Asana), manage Data Insights project queue through request intake, requirements gathering, scope definition, tracking tool management, status updates communication, and project debriefs and documentation. Facilitates intake, triage and prioritization of project requests from Data Insights form submissions and team inbox.

• Ensures projects and tasks are regularly updated and team members feel empowered to use the tool.

• Schedules, creates agendas for, and leads project launch meetings as needed.

• In partnership with Data Insights colleagues, communicates project scope and individual team member responsibilities to all stakeholders and captures items in Asana.

• Takes detailed and clear notes during project meetings and disseminates information and assigned action items to the appropriate partners.

• Technology roadmap and enhancement projects - attends cross-campus project meetings, often alongside Managing Director and other campus representatives, to ensure updates are captured, questions triaged and answered, and action items executed.

• Portfolio development process - alongside Executive Strategist, Development Assistant and System Advancement liaisons, facilitates internal aspects of weekly referral and assignment process.