Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America, New Brunswick (Any City), Raritan, New Jersey, United States of America, Titusville, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant. This hybrid role can be in Raritan, NJ; New Brunswick, NJ; Titusville, NJ or Horsham, PA.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

In this role, the Executive Administrative Assistant will provide advanced administrative support to the Vice President, Quality, Advanced Therapies, as well as the Quality Platform – Advanced Therapies leadership team. This role is critical to ensuring seamless operations, maintaining a professional and digitally enabled environment, and serving as a trusted partner who anticipates needs and drives execution.

The Executive Administrative Assistant will operate with minimal supervision, exercise sound judgment, and manage complex priorities in a fast-paced, global organization while enabling the success of senior leadership.

Responsibilities

• Executive Support & Calendar Management
  • Manage a dynamic global calendar and prioritize commitments with precision.
  • Coordinate complex domestic and international travel and related logistics.
  • Serve as liaison between the VP and internal/external stakeholders, ensuring timely communication and follow-up.

• Operational Excellence
  • Maintain digital platforms such as SharePoint, Teams, and other collaboration tools for document management and communication.
  • Prepare high-quality presentations, reports, and data visualizations.
  • Handle sensitive information with the highest level of confidentiality and accuracy.

• Meeting & Event Coordination
  • Organize and execute large-scale U.S. and global meetings and events, including hybrid formats.
  • Manage agendas, action items, and concise meeting summaries.

• Financial & Administrative Management
  • Process invoices, expense reports, and procurement requests using current systems (e.g., Ariba, Concur).
  • Manage office resources and vendor relationships to ensure operational continuity

• Project & Communication Support
  • Support special projects and initiatives aligned with organizational priorities.
  • Draft and edit correspondence and portal communications.
  • Manage distribution lists and digital communication channels.

Qualifications:

• High school diploma or equivalent is required. A college degree is preferred.
• A minimum of 4 years of experience in an administrative capacity supporting senior management and high school diploma is required.
• Strong organizational skills and attention to detail is required.
• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
• Excellent communication skills are required.
• Strong lead