IVH-M OFFICE ASSOCIATE

Job Requisition ID: 46225 

Closing Date/Time: 04/29/2025
Agency: Department of Veterans' Affairs
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None 
Salary: $3,852-$5,046/monthly; CBA language applies; Anticipated starting salary $3,852/monthly
Job Type: Salaried
Category: Full Time 
County: Kankakee
Number of Vacancies: 1
Plan/BU: RC014

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  46225 

 

 

Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Prepares and distributes a wide variety of statistic reports.
• Transcribes recorded medical dictation (histories and physicals, consultation, discharge summaries, etc.).
• Files a large variety of reports and documents in permanent medical records, including reports thinned from nursing unit medical records as well as loose reports {lab, ex-ray, etc.) from various sources.
• Assists Medical Information Administrator in making medical appointments and arranging for transportation to the appointments for Veteran members.
• Assists Medical Information Administrator with clerical duties relating to the operation of the Nursing section.
• Assembles and analyzes medical records {discharges, deaths, leave of absence) for deficiencies to ensure completeness and compliance with standards.
• Types, distributes, and fields a variety of documents and reports including medical profiles, professional service order, memorandums, correspondence, etc.
• Responds to inquires of a non-technical nature by telephone or in person.
• Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires the ability to keyboard accurately at 45 wpm.

Conditions of Employment

• Requires the ability to pass a background check.
• Requires the ability to pass a drug screen and pre-employment physical.
• Requires the ability to meet all agency vaccine/health-related policies and guidance.
• Requires use of agency-supplied equipment (mobile phone, laptop, etc.).
• Requires ability acquire and maintain Cardiopulmonary Resuscitation (CPR) certificate.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topi