Grant & Revenue Accounting Manager

Job Title:                 Grant & Revenue Accounting Manager

Department:           Fiscal

Reports To:             Controller

FLSA Status:             Exempt

General Purpose Of The Job: Reporting to the Controller, the Grant & Revenue Accounting Manager is responsible for prompt and accurate billing and collection for the Grants and services of the Vocational Training Centers, the Youth in Transition School, and the Business Service contracts.  This position plays a key role in ensuring appropriate internal controls and accounting procedures are followed. The Grant component of this role will be critical as we seek to grow our relationship with funding organizations. 

Mission-Based Mindset: NCIA is a mission-based organization that makes a genuine difference in people’s lives.  The Controller should bring a mindset of supporting this mission by helping drive our financial strategy and enable organizational growth. 

Essential Duties and Responsibilities:

1. Prepare monthly invoices for all NCIA customers and programs.
2. Monitor the timeliness of payments; work with customers and NCIA Program personnel for a prompt resolution.
3. Post adjustments to AR details and assist with correctly posting payments to AR.
4. Reconcile AR open balances.
5. Prepare management reports related to revenue and funding for program directors.
6. Serve as liaison between the Fiscal department and the CBAI, YIT, and VTC divisions.
7. Perform other duties as assigned by the Controller or CFO.
8. Develop written procedures for the job functions.
9. Review Business Services contracts and ensure billing is in accordance with the billing terms.
10. Assist with the preparation and review of Business service contracts and price and budget proposals.
11. Prepare semiannual Wage Analysis reports for Maryland Works.
12. Assist YIT School with preparing and reviewing student cost sheets.
13. Lead preparation of the annual MSDE budget by working closely with the operations and leadership team.
14. Prepare the periodic Tuition Reconciliation reports for MSDE and the ELA-s.
15. Work closely with the school team and the ELA-s to resolve any tuition and other billing discrepancies.
16. Review and submit school Medicaid claims in Qualifacts/Credible to Medicaid and prepare revenue recognition entries.
17. Collect bills and receipts from the Program staff and verify the documents are accurate and acceptable for reimbursement.
18. Prepare expenditure reports by coding the bills and credit card receipts in accordance with the related grant budgets and internal accounting code system and submit them to AP departments within a determined timeframe.
19. Reconcile credit card statements and supporting documents and submit them to AP for posting in the accounting system and payment within a determined timeframe.
20. Prepare monthly summary expense reports (coversheets) for each grant, collect the related supporting documents, and create and submit invoices for the donors
21. Create, maintain, and execute a highly detailed and accurate grant and contract recordkeeping of approved agreements and related budgets.