Office Coordinator- Mount Sinai Doctors Medical Group

Coordinates the day to day clerical/secretarial operations in the assigned departments

1. Collects patient and insurance information and documents on form

2. Obtains insurance verification, insurance certification and authorization with number of visits allowed

3. Prepares patient’s record for therapists, keeping all information confidential

4. Enters patient confidential information into the spectra-soft computer system and eagle

5. Prepares confidential records and forms as per the department’s policies and procedures

6. Deals discreetly with large amounts of sensitive, confidential information concerning hospital affairs, information in minutes, letters and other documents

7. Obtains medical records, reports, etc., for therapists

8. Coordinates/prepares daily sign in sheets/schedule, this includes verifying schedules

9. Assists with typing/ word processing projects in the event of secretarial/staffing shortages

10. Manages/maintains inventory of office supplies

11. Assists with the budget preparation

12. Assists with the sorting and distribution of mail and other documents

13. Collects appropriate cash, issues receipts and reconciles cash

14. Creates systems for department files, including the organization of patient chart files

15. Composes correspondence, memos, minutes, and reports of meetings

16. Oversees that all patients are called back within working day schedules follow ups and reconciles charge tickets

17. Coordinates the preparation of daily charge tickets/vouchers insuring the proper information is includes. This information includes the patients name, account/case number, hospital registration code, patient’s diagnosis, insurance carrier, ICD9 codes, etc

18. Assists with and oversees that the batching /coding for each voucher is done daily and delivers them to their designated area. Reconciliation log kept

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:  

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to professional advance. We share the belief that all employees, regardless of job title or expertise contribute to the patient experience and quality of patient care.

 Explore more about this opportunity and how you can help us write a new chapter in our history!

“About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Dia