Administrative Assistant to the President, NA

Title: Administrative Assistant to the President, North America

Location: New York – Hybrid Working

About Springer Nature

Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and follow @SpringerNature

At Springer Nature, we recognize that great talent develops through many different paths. We encourage applications from individuals with strong transferable skills, provided they are supported by relevant experience that shows how those skills have been successfully applied in practice. Our hiring approach balances skills, experience, and potential to ensure each role is fulfilled with both short term effectiveness and long term growth in mind. 

About the Role

This is an exceptional opportunity to partner directly with the President, North America, supporting a key leader responsible for one of Springer Nature's most important markets. As a trusted advisor and strategic partner, you will play a critical role in enabling leadership effectiveness, managing priorities across a complex global organization, and helping drive business outcomes.

The role offers unique exposure to senior leaders across Springer Nature, customers, partners, and industry stakeholders. You will operate at the heart of decision-making, gaining insights into commercial strategy, organizational leadership, and business operations. Ideal for a highly organized, proactive professional who thrives in a fast-paced environment, this position provides opportunities for professional growth, relationship-building, and broad business exposure.

Role Responsibilities:

• Manage a complex executive calendar, ensuring effective prioritization of meetings, business commitments, travel, and stakeholder engagement activities while demonstrating strong organizational savvy, sound judgment, and the ability to manage competing priorities in a dynamic environment.

• Serve as a trusted partner to the President, North America, proactively anticipating needs, identifying scheduling conflicts, navigating organizational dynamics, and ensuring preparedness for key meetings, presentations, and events through strong interpersonal awareness, adaptability, and manages complexity capabilities.

• Coordinate domestic and international travel arrangements, including detailed itineraries, briefing materials, logistics, and expense management, applying strong financial acumen and problem-solving skills to ensure cost-effective and seamless execution.

• Organize and support leadership meetings, town halls, business reviews, and other strategic forums, including agenda development, document preparation, meeting logistics, action tracking, and follow-up, ensuring alignment to business objectives through effective goal alignment and execution excellence.

• Facilitate effective communication between the President's office and internal and external stakeholders, including senior executives, customers, partners, and cross-functional teams, leveraging exceptional interpersonal awareness and relationship-building skills to foster collaboration and influence outcomes.

• Prepare, draft, edit, and coordinate high-quality correspondence, presentations, reports, and other materials, often involving confidential or sensitive information, while exercising professionalism, discretion, and sound business judgment.

• Support key business initiatives and special projects by coordinating activities, tracking deliverables, following up with stakeholders, and ensuring deadlines are met, demonstrating adaptability, strong organizational skills, and the ability to manage complexity across multiple workstreams.

• Maintain the highest standards of confidentiality, professionalism, resilience, and discretion while managing sensitive business information and executive interactions, remaining calm and effective under pressure through strong being resilient capabilities.

• Anticipate, assess, and respond effectively to unexpected business challenges, scheduling disruptions, travel issues, and urgent executive priorities, utilizing crisis management, soun