Specialist, HR Projects & Executive Support

 

We go where others won’t, taking on some of the biggest public health challenges to protect and enhance millions of lives, and create a better, more secure world. Here, you will join passionate professionals who advance their scientific, technical and professional skills to develop products designed-to protect and enhance life.

This role is a key operational partner to the CHRO and HR Leadership Team, responsible for supporting and enabling HR initiatives from concept to execution. The incumbent will support HR leadership by managing daily operations, coordinating cross-functional projects, and supporting HR initiatives that are aligned with broader business objectives. This role is responsible for managing the annual HR calendar, coordinating meetings and goal tracking, supporting budget oversight, and driving strategic HR initiatives.

 

 

ESSENTIAL FUNCTIONS

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

 

HR Business Planning Support

• Track key initiatives and support the CHRO and HR leadership in consolidating the HR strategy and leadership efforts.
• Support HR business planning, goal setting, and progress tracking to ensure alignment with enterprise objectives.
• Map out requirements and timelines for HR updates and reporting across multiple forums (e.g., Quarterly Business Reviews, Board of Directors, EMT, HR team, Enterprise Risk Management).
• Work backward from key meeting dates to ensure all HR materials are prepared, collecting and consolidating information from across the HR function and facilitating leadership reviews.

 

HR Team Operations

• Meeting Management
• Develop and maintain an HR annual functional calendar by collaborating with function leads and integrating HR processes and deadlines into a shared schedule.
• Plan, schedule, and coordinate HR meetings—including agenda setting, securing guest speakers, preparing materials, and collecting prereads—to ensure team engagement and alignment.
• Budget Tracking
• Track the HR budget and oversee procurement processes, including purchase orders (POs), Statements of Work (SOW), and contracts related to HR initiatives.
• Strategic Initiatives & Project Support
• Support a variety of HR initiatives depending on business need. Examples include:
• Supporting compensation projects
• Consolidating VP talent review and succession data
• Feedback gathering/focus group coordination
• May support completion and tracking of employer award applications
• Support with employee surveys (Gallup)
• Assist in the maintenance and refresh of performance management or other tools
• Research, analyze, and prepare recommendations on various HR initiatives (e.g., compensation, benefits, organizational development, engagement).
• Develop and maintain project plans, tracking milestones, deliverables, and risks. Consolidating updates from across all HR Project teams for HR Leadership updates.
• May run HRIS reports, analyze HR data, prepare reports as needed.

 

Presentations & Communications

• Prepare high-quality presentations, briefing materials, and talking points for CHRO and HR leadership team.
• Ensure MyE page content is current and recommend enhancements to improve usability and engagement.
• Participate in the development of communication planning and content for HR rollouts and key projects as needed.

 

The above statements are intended to describe the nature of work performed by those in this job and are not an exhaustive list of all duties. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time which reflects management’s assignment of essential functions.

 

MINIMUM EDUCATION, EXPERIENCE, SKILLS