Housing and Fleet Coordinator

Our Culture, Our Brand, Our Sound! Join Broken Sound Club.

We are now Hiring for a Housing & Fleet Coordinator!

Compensation: Full-time Hourly, Depending upon experience

Schedule: Monday – Friday 9:00 -5:30pm, Occasional weekends periodically throughout the year

Location: Fully in office at Broken Sound Club - 2401 Willow Springs Dr, Boca Raton, Florida 33496

Position Summary:

Seeking a Housing & Fleet Coordinator with property management and/or hospitality/country club experience. This position ensures that Broken Sound provides their international Associates with the best housing experience from arrival to departure within specific budgets, policies and procedures as well as maintaining accurate records for all the Broken Sound’s fleet of vehicles. This position will be a part of the Human Resources department.

Essential Responsibilities:

HOUSING COORDINATOR 

• Uphold the highest standards of quality while following budget guidelines for all apartment units. An approximate of 27 units.
• Negotiate and maintain healthy relationships with apartment complexes property management.
• Coordinate rental of furniture as well as connection of all utilities
• Set up Housing configuration based on arrivals, units available, etc.
• Responsible for processing rent payments as well as furniture rental invoices, utilities and other expenses associated with the rental units.
• Coordinate arrivals and departures into and out of housing.
• Address all complains with residents (international participants)
• Communicate rules and regulations to all residents.
• Conduct monthly apartment inspections and provide finding reports and concerns to the Director of Human Resources.
• Process maintenance requests and make sure they are completed in a timely manner.
• Maintain organized work and inventory of items provided to international staff.
• Obtains the best value at the lowest price consistent with established quality standards and delivery schedules.
• Handles communication concerning roommate arrivals and transfers, etc.  Solve problems with residents and apartment complexes.
• Conduct move-out inspections of apartments and determine security deposit refunds.
• Communicating to Benefits Specialist on all payroll related items such as, housing deductions, security deposits, uber receipts, misc. reimbursements, and any other reimbursement needed for H2B and J1 employees.
• When deemed necessary will approve roommate transfers and will resolve extreme roommate disputes.
• All other duties as assigned.

FLEET VEHICLES

• Create and implement a shuttle schedule to accommodate the pickup and drop off of staff members to and from the club.
• Maintain a log of all Broken Sound Club owned vehicles including mileage, gas, drivers, etc.
• Research vehicle maintenance locations and coordinate all maintenance for each of the Broken Sound vehicles.
• Maintain accurate records of all expenses.
• Audit and review authorized drivers and ensure compliance.
• Maintain vehicle insurance records and process renewals.