Parts Coordinator

 

Salary: $70,000-$74,000

Key Responsibilities

Inventory Management

• Maintain accurate inventory levels for both locations, ensuring critical parts and supplies are on hand.
• Conduct routine cycle counts and full physical inventories; reconcile discrepancies.
• Monitor usage trends and adjust reorder points to prevent stockouts or overstock.
• Track and manage core returns, warranties, and defective parts processes across both sites.

Procurement & Vendor Relations

• Source and requisition parts and supplies in accordance with company policies.
• Build and maintain relationships with vendors to negotiate pricing, lead times, and delivery schedules.
• Ensure timely follow-up on outstanding purchase orders and backorders.
• Coordinate deliveries and transfers between locations as needed.

Logistics & Distribution

• Organize and stage parts for maintenance and service teams; ensure accuracy of parts pulled.
• Manage inter-site transfers of parts and materials; maintain tracking logs for all movement.
• Receive, inspect, and properly store incoming inventory.
• Maintain a clean, organized, and safe parts storage environment at both locations.

Documentation & Systems

• Maintain accurate records within the inventory management system (e.g., part numbers, stock quantities, pricing, vendor info).
• Prepare reports on inventory levels, usage trends, and purchasing activity.
• Support audits and compliance requirements through proper documentation and recordkeeping.
• Ensure consistent parts management processes are followed across both facilities.

Communication & Collaboration

• Work closely with Operations, Maintenance, and Service teams to anticipate parts needs.
• Communicate any supply delays or shortages promptly and propose solutions.
• Provide guidance on parts availability, lead times, and alternatives.
• Support cross-site collaboration and ensure alignment of parts processes and standards.

Skills & Qualifications

Required

• High school diploma or equivalent
• 2+ years of experience in parts coordination, inventory control, warehousing, or a related field.
• Strong organizational and multi-tasking skills.
• Basic knowledge of mechanical parts or equipment (industry-specific knowledge preferred).
• Proficiency with inventory software and Microsoft 365.
• Valid driver’s license and ability to travel regularly between sites.
• Strong communication and customer service skills.

Preferred

• Experience supporting multiple facilities or workgroups.
• Vendor management and purchasing experience.
• Forklift certification (or willingness to obtain).