Administrative Assistant

Discover a Career That Empowers You — Join HUB International!

At HUB International, we’re more than just an insurance brokerage firm — we’re a thriving community of entrepreneurs driven by purpose and passion. Every day, we help individuals, families, and businesses protect what matters most by providing a broad array of insurance, retirement, and wealth management products and services. But we don’t stop there — we also invest deeply in our people.

Here, your career is in your hands. You’ll be empowered to learn, grow, and truly make an impact. Whether you're supporting a local business or helping a national client navigate complex risk, you’ll be backed by the strength of a global firm and the heart of a regional team.

As one of the world’s largest insurance brokers — and a proud Stevie Award-winning workplace — HUB offers a unique blend of big-company resources and entrepreneurial spirit. With over 20,000 professionals across 570+ offices in North America, we bring together industry-leading technology, a strong culture of collaboration, and centers of excellence that fuel innovation.

Explore your future with HUB International. Let’s grow together. If you're ready to be part of a company where your voice matters, your work has purpose, and your potential has no limits — HUB is the place for you.

We currently have an opportunity for an Administrative Assistant to join our team in our Annapolis, MD office.

The selected individual will have the opportunity to provide customer service to our staff and to our clients. You will provide administrative support to our team and will help our team build stronger relationships with our clients.

Job Responsibilities:

• Answer multi-line phone system, determine purpose of callers, and forward calls to appropriate personnel or department in a friendly and professional manner.
• Provide callers with address, directions, and other information as required.
• Greets guests as they enter the office.
• Opens and distributes the incoming mail and packages.
• Collects and prepares the outgoing and overnight mail.
• Sends, receives and distributes faxes.
• Check and mail processing.
• Organize employee events.
• Help with reports, numbers, etc. as assigned.
• Provides administrative support for all departments such as, printing, filing, photocopying, data entry, scanning, binding and collating, downloading company reports, mail distribution and mail-outs.
• Orders, receives and maintains office supplies and proactively ensures office supplies are available when needed.
• Creates, updates, and prints Excel spreadsheets, Word documents, and PowerPoint presentations as assigned.
• Maintains calendars for Admin Services, conference rooms, conference calls and Web meetings.
• Attend and complete any training sessions or assignments as required.
• Establish and maintain effective professional working relationships with co-workers, and every level of management.
• Communicate with co-workers, management, clients, and others in a courteous and professional manner.
• Conform with and abide by all regulations, policies, work procedures, and instructions.
• Other responsibilities and projects as assigned by Manager.

Qualifications:

• High School diploma or GED; AA and/or college degree preferred, but not required.
• 2+ years of related office experience, or an equivalent combination of education and experience
• Bilingual abilities in English and Spanish.
• Proven computer proficiency - Microsoft office Suite, Outlook, etc.
• Professional appearance and demeanor.
• Demonstrated customer service skills.
• Proven ability to manage multiple tasks with competing priorities.
• Demonstrated oral and written communication skills with the ability to effectively interact with all levels within the organization.

What We Offer You:

At HUB International, we’re invested in your success — both inside and outside of work. Our benefits are designed to support your well-being, empower your growth, and set you up for a secure future. From comprehensive health coverage to resources that promote work-life balance, we’ve got you covered.

We believe in continuous learning and career momentum. Whether you're just getting started or ready to take the next step, HUB provides the tools, mentorship, and opportunities to help you thrive. When you grow, we grow!

Benefits you may enjoy working at HUB International Mid-Atlantic, Inc:

• Medical, Dental, Vision and Prescription Drug Coverage
• Health Plan Reimbursement Program
• Health Savings Account (HSA)
• 401(k) Savings Plan
• Emplo