Sr Cost & Schedule Analyst (3035) - Capital Projects

 

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The Southeastern Pennsylvania Transportation Authority (SEPTA) is the sixth largest transportation system in the United States, with a vast network of fixed route services including bus, subway/elevated, trackless trolley, light rail, and commuter rail serving a 2,200 square mile service region. SEPTA has become an integral force in the economic success of the Philadelphia region, providing an efficient and reliable source of transportation. 

 

We are seeking candidates for the position of Sr Cost & Schedule Analyst (3035) - Capital Projects in the Strategic Initiatives.   

 

 

Opening Date: 10/24/2024

Closing Date: 10/31/2024

 

Job Grade: SAM 40

Salary Range: Min: $79,534.00 - Mid: $99,424.00 - Max: $119,314.00 

 

Limited telework may be permitted for this position in accordance with SEPTA Policy.

       

OVERALL DESCRIPTION

To provide cost control, scheduling, and claims support for SEPTA's capital projects. Duties include budget preparation, project cost control and monitoring, cost reporting, variance analysis, CPM schedule development, force account review and analysis, claims analysis, and change order tracking. To supervise Cost and Schedule Analyst(s) and assist Manager, Project Cost Control, and Manager, Project Scheduling and Claims in training SEPTA staff.

SPECIFIC RESPONSIBILITIES

Cost Control 

• Maintains project cost control by monitoring and tracking Project Budgets. Recommends and prepares budget revisions as required.
• Responsible for supporting and assisting management and technical personnel in the preparation of annual LIFE - CYCLE capital budget and capital spending forecasts. 
• Responsible for the preparation and processing of on-line transactions and file maintenance to input and/or revise the Capital Program Management System (CPMS) database.
• Reviews and maintains, in an orderly manner, capital project and financial reports including the correction of erroneous entries.
• Responsible for maintaining consultant and contractual invoice control, including log and invoice review for accuracy; coordinate necessary approvals, maintains record of expenditures by contract, and monitor entry of data into financial system.
• Coordinates the preparation of inputs for a full range of management reports including funding status report, manpower plan, budget performance reports and capital program status reports.
• Prepares and/or coordinates the preparation of budget revisions and force account cost estimates for funding agency concurrence.  Monitors and maintains a file of funding agency concurrence.  Be knowledgeable of funding agency guidelines regarding financial and project administration and keep abreast of policy and regulation changes.
• Responsible for preparation of reports and statistics to comply with Federal Transit Administration (FTA).  
• Serves as a liaison between Engineering, Finance and Business Services personnel with respect to financial matters. 
• Develops and implements techniques for anticipating budgetary problems to improve cost control and eliminate such conditions.
• Maintains project files to ensure file integrity of pertinent project information and financial documents. 
• Responsible for coordinating the processing of change orders and purchase requisitions including the assembly of supporting documentation,  preparation of file maintenance and monitoring and tracking of approval process.
• Assumes and performs the responsibilities and duties of the Manager, Project Cost Control or Manager, Project Scheduling and Claims, as required.
• Supervises and directs the activities of Cost and Schedule Analysts and co-ops as required.
• Preparation and analysis of special project and management center financial reports as required.
• Supports Project Managers in defining procedures for assignment of costs to third party CPM schedule activities.
• Coordinates input of third party schedule data with input and linkage of value line data with Project Control staff for initiating progress payment cycle for capital projects.
• Coordinates receipt of monthly schedule updates with processing of progress payment documents.
• Complies with all Authority and departmental safety and security policies and procedures as well as all applicable job safety responsibilities. Reports any safety concerns, compromises or hazards affecting operations, the public, self and/or other employees. Responsible for personal safety and is encouraged to promote the safe