Graduate Program Coordinator

Job Title

Graduate Program Coordinator

Agency

East Texas A&M University

Department

Dean Grad Studies & Research

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration. 

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the applicant to have the transcripts translated and evaluated by an approved credential evaluator.

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at HR.Hiring@etamu.edu.

Salary Range $40,000- $44,000

SUMMARY:

The Graduate Program Coordinator coordinates processes related to master’s, specialist, and certificate programs for graduate students.  Responsible for processes involving DegreeWorks, Banner and coordination of graduate student graduation and graduate assistantships.  Responsible for knowledge and interpretation of graduate degree requirements and University procedures.

ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

DUTIES & RESPONSIBILITIES:

• Coordinates the approval of degree plans for master’s and specialist students
• Coordinates the graduation requirements for graduate students
• Coordinates the graduation communication plans
• Coordinates the final graduation clearance processes
• Participates in the Graduate Commencement
• Exercises independent judgment in assessing the qualifications of each applicant for graduation
• Coordinates the approval of graduate certificates
• Coordinates the graduate assistantship approval process
• Assists with student requests and petition processes
• Scanning and indexing graduate studies documents
• Promotes the well-being of the office by cross-training with co-workers, briefing co-workers on current activities, updating computer skills and problem solving
• Contributes to the effective team management of all relevant problems, issues and opportunities
• This job description shall include, but is not necessarily limited to, the above duties. May temporarily perform other duties assigned to maintain operations and services.

MINIMUM REQUIREMENTS:

• Education: Bachelor’s degree or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Two years of related experience. Additional education and/or experience may be considered as a substitution for the minimum education and experience requirements. Requires advanced knowledge in word processing, spreadsheets, verb