HR Administrative Assistant

GENERAL STATEMENT OF RESPONSIBILITY:   Provide administrative support for Human Resources and other departments and Receptionist duties.

ESSENTIAL FUNCTIONS: 

• Answer all calls promptly, direct calls to proper area/person.
• Assist with administration of service award programs (anniversaries, Serve One Another, Power of One, etc.) including maintaining pins, gifts, certificates and scheduling and coordination of presentations and ordering/set up of cakes/food.
• Maintain employee pictures for anniversaries and events (sending to managers, posting in frames in hallway, etc.)
• Administer authorized access badges working with HR and CRL Security; renewing with appropriate paperwork, maintaining and replacing as needed.
• Assist with creating and maintaining employee presentations and visitor notifications on monitor systems.
• Assist with preparation of Under the Microscope four times a year.
• Assist in planning and scheduling of client’s luncheon meetings for various departments or groups.
• Assist in the planning and orchestrating of the employee events such as holiday events, employee appreciation lunches, Lab Week activities etc.
• Order and maintain HR supplies (i.e. office, orientation, new hire, etc.).
• Assist HR with emails, signs, presentations as needed (i.e. Wellness Snack and Learns, Benefit postings, etc.).
• Assist HR with recruiting tasks as needed.
• Assist HR with mailings, organizing benefit materials, ordering print copies, etc.
• Assist with maintaining, updating, and assembling supply of human resources documents; new employee packets, supervisor training, employee handbooks, etc.
• Assist CRL Cares committee as needed.
• Assist other Administrative Assistants in conference planning and overload work as necessary.
• Make employee identification badges.
• Sort mail as needed.
• Maintain and protect the confidentiality of all CRL, CRL subsidiaries, legal entities and client information.
• Be able to comply with all applicable federal, state, and local safety and health regulations that would apply to this job.
• Keep work area neat and clean.

Other duties and special projects as assigned.

JOB QUALIFICATIONS:

EDUCATION:   High School Diploma or equivalent.

EXPERIENCE:   6 months receptionist and/or administrative experience.

SKILLS & ABILITIES: 

• Dependable and punctual
• Excellent verbal communication
• Ability to handle multiple tasks
• Cooperative approach to work
• Good interpersonal skills
• Follow-through and dependability
• Organizational skills
• Ability to prioritize and work independently
• Excellent grammatical spelling and punctuation skills
• Ability to be at work and on time
• Ability and judgment to interact and communicate appropriately with other employees, clients and management

PHYSICAL REQUIREMENTS:   The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable qualified individuals with disabilities to perform the essential functions.

The following physical attributes are required for this position:

• Sitting for extended lengths of time
• Close vision requirements due to computer work
• Repetitive use of hands, fingers, wris