Accounting Clerk III - Facilities Management

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland.  Towson University fosters a climate that is grounded in respect to cultivating the intellectual and personal growth of the entire university community.

The Accounting Clerk III-Facilities Management, provides financial support and oversight to the Facilities Management Department to include invoice processing, verification and accuracy of p-card transactions, processing requisitions and deposits for the department. This role prepares and submits overtime reallocations to the Payroll office and utilizes the Computerized Maintenance Management System (CMMS) to submit chargebacks within STRATUS. This role ensures expenditures are correct and appropriate for billing other campus units in a timely manner. Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.

• Utilizes cloud based financial system (STRATUS) to monitor accounts payable invoices; provides cost center coding and forward to Facilities managers for approval.  Verifies payment of invoices and resolve discrepancies with vendors.  Serves as departmental point of contact for invoices to be routed for processing.

• Review work orders for Operations & Maintenance in CMMS system for preparation of the monthly chargebacks to appropriate campus departments. Charge appropriate departments using the STRATUS system for internal work by Renovation Services and Building Trades (carpenters, paint shop, electric, HVAC & plumbing).

• Creates a variety of monthly journal spreadsheets which summarize expenditures such as reallocation of overtime chargebacks, Visa chargebacks, Visa project expenditures, and fleet repairs chargebacks.

• Prepares and submits monthly tenant invoices (2) that lease space at 401 Washington Building. Tracks the payment of Real Property Tax invoices.   Prepares journals for the monthly Utility charges and quarterly Sports Complex Water charges.  In addition to that, Capstone invoices twice a year.

• Serves as liaison with Procurement and single point of contact within Facilities Management for Visa records.  Serves as departmental contact with the University’s Procurement Card Administrator and responds to inquiries.  Advises and updates department on applicable policy and procedures.  Responsible for preparing and entering requisitions into STRATUS.  This includes verifying documentation (quotes, scope of work, etc.) for accuracy and verifying appropriate funding sources and availability prior to entering.

• Works with Associate Director of Auxiliary Maintenance creating back charges for the coverage of Athletic and other campus events during the year. Process charges to appropriate department through STRATUS cloud based financial system.

• Deposit all incoming checks to the Student and University Billing Office, maintains records of all deposit transactions.

• Schedule and attend monthly meetings for Renovation Services and Building Trades (carpenters, paint shop, electric, HVAC & plumbing) to review work orders.

• All other duties as assigned.

• High school diploma or equivalent; three years of progressively responsible experience in the areas of finance, budgeting, acc