Executive Assistant & Project Coordinator (m/f/d)

<p>Goal of function: We are seeking a highly motivated EA &amp; Project Support Coordinator (m/f/d) to join our dynamic and international healthcare organization. In this role, you will provide high-level administrative and project-related support to the SVP Commercial Business Services (CBS). The CBS team is spread across different regions, making strong coordination, flexibility, and cultural awareness essential for this role. Also, this role goes beyond a typical Executive Assistant position. Success in this role comes from being a proactive self-starter—someone who anticipates needs, takes initiative, and keeps things moving without needing to be asked. It’s well-suited to someone who is both detail-oriented and hands-on, comfortable managing executive-level responsibilities while also contributing to cross-functional projects and broader strategic initiatives.</p><p></p><p>Your Responsibilities:</p><p></p><p>Executive Assistant</p><ul><li>Self-responsible coordination of complex calendars, coordinate internal and external meetings across multiple time zones</li><li>Arrange international and domestic travel, including itineraries, accommodations, and logistics</li><li>Prepare presentations, reports, and briefing materials for executive-level meetings</li><li>Handle confidential information with discretion and professionalism</li><li>Process expense reports, invoices, and other administrative tasks using internal systems</li><li>Coordinate with other executive assistants and departments to ensure alignment on key events and timelines</li><li>Serve as a gatekeeper and liaison for internal and external stakeholders</li></ul><p></p><p>Project Support</p><ul><li>Autonomous planning, coordination, and execution of departmental or cross-functional projects</li><li>Monitor project timelines and deliverables, track progress, and help maintain accountability across teams</li><li>Organize and document project meetings, including agendas, minutes, and action items</li><li>Conduct background research, compile data, and assist in the preparation of project reports and dashboards</li><li>Support communication efforts across the organization related to SVP-led initiatives</li><li>Maintain databases, tools, and shared project documentation for accuracy and accessibility</li></ul><p></p><p>Your Profile:</p><ul><li>Bachelor’s degree or equivalent work experience in healthcare, business administration, or a related field</li><li>5+ years of experience in executive support roles</li><li>First (1-2yrs) project coordination / management experience</li><li>Previous experience in a multinational or healthcare-related environment</li><li>English (fluent, good knowledge) and any further language skills are a plus (Dutch, German, Spanish etc.)</li><li>Organized, proactive, and trustworthy with strong communication skills and confident interaction with senior stakeholders</li><li>Adaptable, solution-focused, and independent in a dynamic environment, skilled in presentations and driving continuous improvement</li></ul><p></p><p>Our Offer for you:</p><p></p><p>There is a lot you can discover at Fresenius Medical Care, because we have a lot to offer. No matter on</p><p>in which field you are an expert (m/f/d) and how much experience you have - for your professional career.</p><p></p><p>A Future with meaning:</p><ul><li>Whether in front of or behind the scenes - you are helping to make ever better medicine available to more and more people around the world</li><li>Individual opportunities for self-determined career planning and professional development</li><li>A corporate culture in which there is enough room for innovative thinking - to find the best solution together, not the quickest one</li><li>A large number of committed people with a wide range of skills, talents and experience</li><li>The benefits of a successful global corporation with the collegial culture of a medium-sized company</li></ul>