Accounting Clerk / Fueling Analyst

 

Shift will be 0700 - 1530 Weekends off 

Main accountabilities include:   

• maintains an uncompromising dedication to providing high quality service to all our customers at a fair and reasonable price. This is achieved by accomplishing all duties in accordance with established airline regulations.
• Input inventories, receipts and transfers daily.
• Responsible for ensuring that data is entered correctly, appropriately documented and reconciled to source documents.
• inputs inventories, receipts and transfers daily.
• Responsible for ensuring that data is entered correctly, appropriately documented and reconciled to source documents.
• Performs analysis of (loss/gain) in the AUS fuel system daily.
• Responsible for reconciling daily book inventories by individual supplier.
• Validates airline, fueling agent and supplier information on the into-plane tickets for accuracy against forecasted information provided by suppliers.
• Needs to demonstrate speed and efficiency in operating office equipment.
• Handle requests by AUSfuel’s customers to research past transactions, provide additional copies, explain various accounting treatments, etc.
• Responsible for performing daily system back-ups to provide protection against potential hardware problems.
• To validate monthly closing reports to ensure that monthly summaries add up to daily totals.
• Run end-of-month program to clear files for the following month.
• Produces and distributes the following daily:
• Gross Daily Supplier Inventory report
• Airlines Issues – Airlines as requested
• Fueling Agent Issues – Fueling Agents
• Truck rack report – Fueling Agents
• Timing: These reports are to be produced daily from 8 AM – 3PM and distributed from 3 PM to 4:30 PM.

1. Distribution of fueling into-plane tickets are as follows:
2. Domestic

• Green copies of tickets to be mailed to suppliers
• Blue copies are retained for seven years

1. The following activities are to be performed routinely during AUSfuel’s monthly closing process:
2. Perform Monthly Account Reconciliations on all Balance Sheet Accounts
3. Monthly closing activities processing ASIG’s Accounting payable.
4. Run all monthly closing reports.

• Prepare monthly member billing reports on the first of each month.
• Work on special projects as requested.
• Allother reasonable tasks as requested by department managers and/or the General Manager
• This is not necessarily an exhaustive list of all responsibility’s skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change, i.e. emergencies, changes in personnel, workload, rush jobs or technological developments.                     

Safety, Security and Compliance

All employees have a responsibility and duty whilst at work to:

• Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
• Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.
• Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
• Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
• Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.
• Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
• Fully understand the company health and safety policy.
• Attend training courses as may be arranged by the Company.

Qualifications and Experience

• High school graduate with basic computer and calculator knowledge.
• Prior experience in Accounting/Inventory reconciliation considered a plus.
• Four (4) weeks required to learn details of the job. Three (3) months required to perform the job with minimum supervision.  Experience in the job requires learning responsibilities of all phases of t