Work Study Undergraduate Assistants - Department of French and Italian

Job Posting Title:

Work Study Undergraduate Assistants - Department of French and Italian

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Hiring Department:

Department of French and Italian

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

15

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Aug 16, 2025

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Position Duration:

Expected to Continue Until Dec 31, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

This student position will provide administrative support to the French and Italian main office.

Work-Study Job Information:

• Supervisor: French and Italian Administrative Associate
• HRH 2.114
• $15/hr

Responsibilities

• Serve as first point of contact and greet visitors in the French and Italian front office.
• Answer phones and emails, make copies, scan materials, distribute mail.
• Assist with departmental communications including signage, flyers, social media posts, and newsletter content.
• Provide support for departmental events.
• Assist faculty and staff with data entry and office-support requests.
• Daily opening and closing duties such as unlocking/locking classrooms and offices.
• Consistent on-time arrival for shift and prompt communication regarding schedule changes.
• 10 – 15 hours per week, at least 2 shifts per week.

Required Qualifications

• Be awarded Federal Work-Study on the Work-Study Verification (WSV).
• Meet Satisfactory Academic Progress Policy standards as set by the Office of Scholarships and Financial Aid.
• Must be enrolled in appropriate credit hours as required by the student’s academic or non-academic title. Additional rules may apply in cases where stricter enrollment is required for Work-Study funds.
• Punctual, and ability to work independently and in a team setting.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• At least one year of administrative experience or customer service-related experience.
• Excellent communication skills.

Salary Range
$15.00 per hour

Working Conditions

Typical office environment

Required Materials

• Resume
• Letter of interest detailing your experience and qualifications
• 3 professional references with their contact information; at least one reference should be from a supervisor or former professor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies wit