Event Setup and Moving Services Assistant

Executes the setup and breakdown of campus events according to event requirements. Handles the pickup and delivery of furniture and various materials throughout campus as requested.

Work Days: Monday – Friday, with weekend availability as needed

Shift Start/End Time: 8:00 a.m. – 4:30 p.m.; work hours will be arranged to meet needs and may include evenings and weekends

Hours Per Week: 40

Weeks Per Year: 52

Event Setup and Moving Services Assistant

Pay Status and Classification: Non-exempt, Regular Full-time.

Supervisor: Special Events Coordinator

Position Purpose: Executes the setup and breakdown of campus events according to event requirements. Handles the pickup and delivery of furniture and various materials throughout campus as requested.

Essential Responsibilities and Duties:

• Review daily event setup orders and prepare equipment and furniture for delivery and setup.

• Adhere to planned timelines for setting up and breaking down events.

• Set up and tear down tables, chairs, stages, and other event furnishings.

• Move furniture in and out of offices and residence halls, often lifting over 100 lbs.

• Maintain inventory and organization of event storage areas in collaboration with Warehouse Supervisor.

• Use mobile devices and assigned applications to track setup assignments and work orders.

• Inspect event spaces before and after setups.

• Perform equipment repairs or report broken equipment through the Facilities work order system.

• Notify the Director of Special Events, Conferences, & Support Services of any damage to College property, as well as any safety and/or security concerns.

• May occasionally assist in supervising a crew of work study and temporary staff during event setup and breakdown, and help train them in safety procedures.

• Participate in the snow removal process throughout campus.

• Assist with crowd control for large scale events.

Qualifications:

• High school diploma or equivalent, plus one year of experience in moving all types of furniture, equipment, books, boxes, etc.

• Associate’s degree in a related field of study may be substituted for work experience.

• Applicants with experience in the following industries - including, but not limited to education, hospitality, theater, production, transportation, or warehousing are encouraged to apply.

• Competency in understanding event details and conceptualizing best layout with minimal obstacles and efficient use of staff.

• Available to work evenings, weekends, and/or split shifts to accommodate special staffing needs for events.

• Knowledge of New York State fire code regulations and other compliance requirements. 

• Must have knowledge of safe working habits/lifting techniques and an attention to detail of moving practices.

• Ability to lift heavy items often in excess of 100 lbs., stand, bend and stoop for extended periods of time.

• Ability to move between buildings.

• Valid New York State Driver’s License.

• Computer, iPad, and other portable device skills required.

• The ability to foster and enhance a thriving, culturally diverse, and inclusive learning community, while promoting a sense of belonging among students, alumni, faculty, and staff colleagues.

• Able to anticipate, deliver on, and exceed the expectations of constituencies served e.g., students, faculty, alumni, supervisors, and colleagues, etc.

Compensation:

The hourly range for this position is $18.00 - $20.00. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location: Schenectady, NY

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