Job No. 543123 Administrative Analyst/Specialist (Non-Exempt)

CLASSIFICATION TITLE:  Administrative Analyst/Specialist (Non-Exempt)

UNION CODE: R09

FT/PT: Full-time

PAY PLAN:  12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $4,200 - $5,250

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $3,879 - $7,488

PAY BASIS:  Monthly

BENEFITS:  CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more!  See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY:  Open to all qualified applicants

SPECIAL INSTRUCTIONS TO APPLICANT:   

FOR PRIORITY CONSIDERATION, applications must be received by October 2, 2024; however, the position will remain open until filled.

POSITION PURPOSE:

Academic Affairs supports the University strategic goals through our focus on being student centered, faculty and staff-focused, and community minded. Faculty Affairs is a unit within the division of Academic Affairs and is the central location for all faculty-related programs, policies, and procedures while also serving and providing the human resource needs of the university academic personnel.

Under the general supervision of the Provost and Vice President for Academic affairs, the Administrative Analyst/Specialist (Non-Exempt) is responsible for confidential support to the Provost on various academic and administrative issues as well as managing multiple work priorities such as serving as support on various committees and handling front office duties. While supporting the Provost takes up most of this position's responsibilities, it also supplies support to the AVP of Faculty Affairs and other office staff.

DUTIES & RESPONSIBILITIES:

1. Administrative Support for the Provost and Vice President for Academic Affairs
   1. Provide administrative support to the Provost and Vice President for Academic Affairs.
   2. Attend regular meetings with the Provost to receive updates and tasks.
   3. Coordinate, organize and attend regular committee meetings as assigned by the Provost to provide staff support or attend on behalf of the Provost.
   4. Provide coverage for the Assistant to the Provost when away from the office or when additional support is needed.
   5. Schedule meetings at the Provost's request with other Administrator's or direct reports either working directly with them or with their support staff while using multiple programs to assist in this process.
   6. Problem solve and recommend solutions to the Provost.
   7. Provide staff support for Management and Dean searches.
   8. Screen telephone calls/emails for the Provost.
   9. Work closely with the Provost on special projects.
   10. Draft documents on the Provost's behalf to be dispersed campus wide.
       1. Announcements (new hires, retirements, etc.)
       2. Letters of Support/Nomination Letters
       3. Letter of Agreement
       4. Reference Letters
       5. Other items as requested
   11. Organize conference details for the Provost and his direct reports.
   12. Maintain the Provost personal business equipment (order new parts/equipment, call for repairs, etc.).
   13. Other special projects as assigned.
2. Office of the Provost Support
   1. Greet and assist visitors to the office in a professional and courteous manner.
   2. Direct calls, mail, and email to the Provost's Office to the appropriate person to respond.
   3. Respond to requests from students, faculty, staff, administrators and public.
   4. Track documents sent to the Provost for signature, providing any necessary back up information (or research on request) as directed by the Budget Analyst; responsible for maintaining the office document log.
   5. Responsible for ensuring workflows for all documents needing Provost signature.
   6. Maintain budgetary spreadsheets and filing to support Budget Analyst.
   7. Maintain office machines and supplies.
   8. Primarily responsible for facilities maintenance (submit work order & follow up with facilities) and necessities for the office.
   9. Provide support to AVP/Faculty