Executive Assistant to the CEO (29908)

Overview
CEC Facilities Group (CEC), headquartered in Irving, Texas, is a national leader in electrical infrastructure and specialty trade services. As CEC expands across industries such as data centers, advanced manufacturing, and technology, executive-level coordination and operational discipline are essential to sustaining growth.
CEC is seeking an Executive Assistant to the CEO. This role provides direct administrative and strategic support and plays a key role in enabling executive focus, efficiency, and alignment. The ideal candidate brings professionalism, judgment, and the ability to manage priorities in a dynamic, fast-paced environment.

Position Summary
The Executive Assistant provides high-level administrative support to the CEO and collaborates with the broader executive team. The role requires exceptional organizational skills, a proactive mindset, and precise execution. Key responsibilities include complex scheduling, preparation of executive materials, confidential communications, and tracking high-priority deliverables. Discretion, responsiveness, and a strong sense of ownership are essential to success in this role.

Essential Duties and Responsibilities

• Serve as the primary administrative partner to the CEO, anticipating needs, ensuring calendar accuracy, and managing sensitive communications with professionalism and discretion.
• Prepare and format executive-level materials including presentations, reports, and briefings for internal and external meetings.
• Manage, reconcile, and submit accurate expense reports and purchase requests on behalf of the CEO and select executives.
• Support additional senior executives as needed, including calendar management, travel planning, and expense reporting.
• Organize, track, and follow up on meetings, commitments, and action items to ensure timely completion and accountability.
• Coordinate logistics and planning for leadership meetings, external vendor reviews, board meetings, and special events.
• Maintain master calendars and daily schedules; provide reminders and follow-ups as necessary.
• Interface with internal departments including Operations, Finance, HR, and Legal to support executive requests and reporting.
• Draft, review, and route executive correspondence, contracts, and documents with precision and confidentiality.
• Maintain an efficient system for records management, ensuring easy access and security of sensitive information.
• Exercise sound judgment in prioritizing and handling urgent requests.
• Support ad hoc initiatives and confidential projects as assigned.

Required Skills, Knowledge, and Abilities

• Ability to maintain strict confidentiality and operate with a high degree of discretion and integrity.
• Outstanding written and verbal communication skills.
• Highly organized, with strong time management and multitasking abilities.
• Proficient in Microsoft Office Suite and current communication technologies.
• Comfortable operating in a fast-paced environment with changing priorities and multiple stakeholders.
• Strong interpersonal skills and the ability to build trust across all levels of the organization.
• Exceptional judgment, follow-through, and problem-solving skills.
• Proactive mindset with a willingness to take initiative and anticipate executive needs.
• Detail-oriented and committed to delivering high-quality, error-free work.
• Professional presence and demeanor.
• Ability to adapt processes to