Part Time Administrative Assistant

Associa is currently looking for an experienced Part Time Administrative Assistant to join our team at REI Property & Asset Management in Danbury, CT. The Part Time Administrative Assistant assists Maintenance & Repairs Department. If you enjoy coordinating schedules, keeping projects on track, and helping a busy team stay organized, we’d love to meet you

What do we offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

How will you make an impact?

The Part Time Administrative Assistant helps the company grow by:

• Process quotes and follow up on progress
• Follow up on maintenance and repair work orders to ensure timely completion
• Track job progress and prepare reports
• Assist department with many tasks – including, but not limited to:
• Process contractor invoices
• Coordinate and schedule appointments with contractors and homeowners
• Track invoices in system
• Process and track payments
• Create and manage new work orders in our system
• Review contractor documents for compliance
• Maintain professional communication with homeowners, vendors, and staff via phone and email

Qualifications

• Strong organization and attention to detail
• Proficient in Microsoft Excel and general computer use
• Excellent communication and customer service skills
• Ability to work independently and manage multiple priorities
• Prior experience in property management, maintenance coordination, or scheduling is a plus