C004319 Senior Assistant (Accounting Services AP) (NS) - FRI 25 Jul

<p><strong>Deadline Date:</strong> Friday 25 July 2025</p><p><strong>Requirement:</strong> Senior Assistant (Accounting Services AP)</p><p><strong>Location:</strong> Brussels, BE</p><p><strong>Full Time On-Site:</strong> No</p><p><strong>Time On-Site:</strong> 70%</p><p><strong>Total Scope of the request (hours):</strong> 700</p><p><strong>Required Start Date:</strong> 8 September 2025</p><p><strong>End Contract Date: </strong>31 December 2025 </p><p><strong>Required Security Clearance:</strong> NATO SECRET</p><p> </p><p><strong>Duties and Role:  </strong></p><p>Under the direction of the Senior Administrator (AP/AR) the incumbent will perform duties such as the following:</p><ul> <li>Assist in developing policy, procedures, and document processes with and on behalf of the Senior Administrator, for higher level management review as required. </li> <li>Draft correspondence;</li> <li>Identify and implement opportunities for process improvement;</li> <li>Maintain the NCI Agency Customer Data Management;</li> <li>Implement and execute the Accounts Receivable process, and handling customer invoices and credit notes. </li> <li>Resolving day-to-day operational issues;</li> <li>Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions;</li> <li>Maintain proper accounting records, such as correct entries in the AR sub-ledger, and supporting files for accounts receivable transactions;</li> <li>Process, validate and complete accounts receivable transactions, ensuring they are recorded on the proper customer accounts, revenue and receivables general ledger accounts, and project dimension;</li> <li>Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms, liaise for credit collection with Treasury section.</li> <li>Reconcile the AR sub-ledger with the General Ledger, and the underlying feeder systems (e.g. project billing module);</li> <li>Prepare reports on the processing of AR invoices and customer aging;</li> <li>Liaise with other parts of the Agency and/or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements;</li> <li>Assist in preparing the Agency's Annual Financial Statements and responding to IBAN (External Auditor) enquiries;</li> <li>Work independently without supervision;</li> <li>Deputize for higher grade staff, if required;</li> <li>Performs other duties as may be required.</li> </ul><p><strong>Requirements</strong></p><p><strong>Skill, Knowledge &amp; Experience:</strong></p><ul> <li>The candidate must have a currently active NATO SECRET security clearance </li> <li>Higher vocational training in a relevant discipline leading to a professional qualification (such as finance, accounting, accounts receivable) with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience;</li> <li>Current Finance Accounting - Accounts Receivable experience on transactions level;</li> <li>The ability to develop and maintain financial data and contribute to financial statement preparation;</li> <li>Use of accounting software (Oracle Applications Financials EBS R12 or another major ERP tool);</li> <li>Experience of working in finance shared services;</li> <li>Demonstrable experience of working successfully in a team environment.</li> </ul><p>Desirable Experience and Education:</p><ul> <li>Experience of working in the public sector;</li> <li>Knowledge of International Public Sector Accounting Standards (IPSAS);</li> <li>Knowledge of NATO Financial Regulations;</li> <li>Experience of Oracle R12 at Intermediate or Expect level on Accounts Receivable (AR);</li> <li>Working knowledge of Oracle R12 Accounts Payable (AP)</li> <li>Prior experience of working in an international environment comprising both military and civilian elements;</li> <li>Knowledge of NATO responsibilities and organization.</li> </ul>