Office Assistant - Civil Engineering Department

Working Title: Civil Engineering Department Office Assistant

Classification Title: Administrative Support Assistant II (ASA II)

Posting Details

Priority Application Date (Posting will remain open until filled): Sunday, September 22, 2024 @ 11:55pm PST

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the lead work direction of the Administrative Support Coordinator position for the Civil Engineering Department, the incumbent is the first point of contact for the departments. Responsibilities for this position are varied and include: front line contacts with a variety of campus and community individuals; providing excellent customer service, assisting with information requests and problem solving; handling urgent tasks with frequent interruptions; assisting with student registration; maintaining and safeguarding confidential data, materials and records at all times; and providing other clerical and administrative support for the departments.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3,680.00 - $3,780.00 per month, commensurate with candidate's education, experience, skills, and training

CSU Classification Salary Range: $3,680.00 - $5,417.00 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range:  2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan:  12 months 

Work Hours: Monday - Friday.  8:00am - 5:00pm. This is an on-site position.

Department Information 

The College of Engineering and Computer Science is dedicated to providing high quality education that will transform students into professionals capable of contributing to the advancement of technological knowledge, progress, well-being and sustainable growth of our Capital region and the State of California. The mission of the College of Engineering and Computer Science is to focused heavily on producing career-ready engineering, computer science and construction management professionals who possess the critical thinking skills, creativity, communication skills and the problem solving abilities necessary to make an immediate and lasting contribution to their profession. Our sixty-eight full-time faculty members earned their degrees at some of the nation’s best universities. They are dedicated to personally educating and training young people, and share a practical, design-oriented philosophy which encourages independent thinking and problem solving. The academic programs prepare our 4,000 students for both professional practice and advanced study in their chosen disciplines.  http://www.ecs.csus.edu/

Minimum Qualifications 

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills.

These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Required Qualifications 

Knowledge/Skills/Abilities:

1. Demonstrated ability to provide excellent customer service in a busy environment
2. Effective verbal and written communication skills to provide information clearly and concisely via phone, email, and in-person
3. Effective interpersonal skills with the ability to maintain good working relationships in a diverse environment
4. Fluency in using standard office software packages (e.g. Microsoft Office Suite) and internet