Jobs and Careers

Food Equipment Division Coordinator

United Statesfull_timeVerifiedPosted 13 Mar 2025

💰 $64,000/yr($42,000/yr – $64,000/yr)

About the role

POSITION SUMMARY

The Equipment Division Coordinator functions as the main buyer and inventory manager for the equipment division. This individual is a vital part of the team and streamlined efficiency in this role directly translates to the overall success of the Food Division Equipment and Engineering groups.

POSITION SCOPE

The Equipment Division Coordinator role will focus on parts management including buying, responsible for inventory and ERP transacting. This role will work directly with customers, engineering, and sales to process purchase orders and execute order fulfillment. This role involves working with a cross-functional team to identify parts needed and ensure adequate stock of essential items.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Key responsibilities include, but are not limited to the following:

Place purchase orders with vendors to restock inventory for parts orders and large builds.
Work in enterprise resource planning (ERP) platform to coordinate production scheduling, inventory management, freight, pricing, and sales orders.
Enter and post Bill of Materials for large-scale machinery builds and new part assemblies.
Work in conjunction with in-house customer service team on spare parts order shipping.
Review and manage inventory, receive and put parts into inventory bins and compare inventory to open orders requirements
Work in conjunction with in-house accounting team on customer accounts for orders, invoicing, payment status and scheduling.
Co-manage equipment division inbox and distribute necessary information to corresponding roles.
Process shipping documents and labels for all domestic and international sales orders.
Generate quotations and sales orders.
Receive and process purchase orders. Post sales orders for invoicing.
Coordinate with engineering and manufacturing team to schedule project builds for the customer and provide milestone communications.
Communicate with customers on equipment builds, parts orders, project updates, and general customer communications via phone and email.

Note: The duties listed above are not all inclusive and may be subject to periodic updating or revision.

The Ideal Candidate

Desired Background

Education: High School diploma
Experience: +3 years of related experience in machine part procurement, manufacturing, or project administration for the chemical, food or equipment manufacturing industry. Experience working with an ERP system.

Knowledge, Skills & Talents

More specifically, we would seek the following attributes and competencies for the position:

Knowledge and experience in inventory management platform, Microsoft NAV or equivalent ERP platform.
Strong time management skills with the ability to prioritize tasks.
Advanced skill in MS Office Suite of tools.
Skilled in data tracking, document preparation, document registries, and PDF creation/editing.
Familiarity with mechanical and electrical components such as pumps, spray nozzles, VFD’s, etc. is a plus
Excellent organizational and interpersonal communication skills.
Customer first approach to handling challenging situations.
Must have good verbal communication skills and be able to prepare professional level written emails and documents for internal and external use.
Good interpersonal skills are needed as the person interfaces substantially within the business and customer base.
Creative mind with a willingness to suggest improvements.
Proactive approach to providing solutions as part of an engaging and dynamic team.

Pay and Benefits

The estimated base pay range for this position is $21/hr – $32/hr. Actual pay will be determined based on education, certifications, experience, qualifications, skills and geographic location. This position is eligible to participate in a short-term incentive program.

Vantage offers a comprehensive benefit package to eligible employees, including: