Director of Projects and Reporting

Job Description:

The Director of Projects and Reporting serves as a strategic partner to the University President, managing high-impact institutional projects, overseeing reporting and analytics functions, and ensuring the effective execution of administrative priorities. This role requires a detail-oriented, proactive professional who brings strong project management skills, executive-level communication, and an ability to manage both strategic initiatives and daily operational support. 
 

The ideal candidate will have experience leading cross-functional projects, generating high-level data reports for executive stakeholders, and supporting senior leadership in a fast-paced, mission-driven environment. 

Key Responsibilities: 

Project Management & Strategic Initiatives 

• Lead and manage special projects and strategic initiatives as assigned by the President, ensuring alignment with institutional goals and deadlines. 

• Coordinate cross-functional teams, track milestones, and report on project progress using project management best practices. 

• Develop project documentation, timelines, action plans, and post-implementation reviews. 

Reporting & Data Analytics 

• Develop, compile, and present data-driven reports, dashboards, and executive summaries to inform strategic decision-making. 

• Coordinate with departments to gather and validate data for institutional and presidential reporting needs. 

• Identify trends, gaps, and opportunities through analytics to support continuous improvement efforts. 

Administrative & Operational Support 

• Manage sensitive and confidential information with the highest level of professionalism and discretion. 

• Prepare presentations, reports, and briefing documents for internal and external stakeholders. 

• Maintain and reconcile expense reports, track spending against budgets, and manage reimbursements and approvals in coordination with the Office of the President. 

Executive Support 

• Serve as a liaison between the President and internal/external stakeholders, including trustees, facilitating communication and follow-up on action items. 

• Manage the President’s calendar for project-related and reporting activities; coordinate meetings related to project deliverables and reporting reviews. 

• Support the development of materials and agendas for board meetings, leadership retreats, and strategic planning sessions. 

Qualifications: 

Required 

• Bachelor’s degree from an accredited institution. 

• Strong organizational, analytical, and communication skills. 

• Proven ability to work independently in a remote environment, managing multiple priorities and deadlines. 

• Experience generating executive-level reports and presenting data in a clear and actionable manner. 

• Proficiency with project management tools (e.g., Microsoft Teams, Asana, Trello, Microsoft Project) and reporting/visualization tools (e.g., Excel, Tableau, Power BI). 

Preferred 

• Master’s degree in Business Administration, Public Administration, Education, or related field. 

• PMP (Project Management Professional) Certification. 

• 3 or more years of experienc