Risk Administrative Assistant

 SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.

 

In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network. The Group’s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.

 

The anticipated salary range for this role is between $48,000.00 and $95,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees.

Role Description

SMBC is seeking an energetic and highly organized executive assistant to join the Office of the CRO team within the Americas Division Risk organization. The Office of the CRO team works across all risk verticals and interacts with the Business, other control functions and Head Office. The team’s remit is expansive, but a key responsibility is running the operations of the Risk organization and supporting the Chief Risk Officer.

 

The ideal candidate must be extremely organized, highly motivated, and have strong verbal and written communication skills to be part of a dynamic, fast-paced environment.

 

The individual must be flexible and agile as priorities change, working with the appropriate level of independence, and ability to interact effectively with Senior Executives, their assistants, and employees at all levels of the organization.

 

The individual will handle administrative support for key Managing Directors and their teams, but also support department-wide administrative activities and back-up the Chief Risk Officer’s Executive Assistant.

 

Position is hybrid. 

Role Responsibilities

• Manages active executives calendar, requiring heavy interaction with internal and external parties to coordinate meetings
• Compiles supporting materials for executive meetings 
• Arranges travel schedules and reservations as needed
• Manages executive expense reports  
• Assists with the department’s onboarding and procurement
• Tracks and processes invoices in a timely manner
• Manages department-wide event planning including external events, town halls, etc.
• Proficient in Microsoft Office including Word and PowerPoint and Excel, including the ability to create professional communication and reports
• Ability to draft and format presentations in PowerPoint
• Track departmental deadlines, follow-up on items, escalate challenges
• Supports the overall risk management framework and risk environments to ensure adherence to internal policies, regulatory requirements, and Americas Division and Head Office risk culture
• Develops and maintains effective relationships with groups within RMDAD, other departments and subsidiaries
• Participates in ad-hoc projects as needed

Qualifications and Skills

• Analytical with strong attention to detail
• Good written and oral communications skills
• Highly organized, able to develop and communicate new processes and routines to enhance efficiency of department
• Curious and strong desire to learn
• Comfortable in fast-paced environment
• Great at rebalancing to-do list when new, higher priority items emerge, and communicating reprioritization to ensure on same page
• Strong ability to work collaboratively with internal risk management colleagues and risk management members across all subsidiaries
• Ability to build working relationships with internal departments and Head Office
• Demonstrates sound judgement in handling matters with integrity