Administrative Assistant | Alliance for Catholic Education (ACE) Teaching Fellows

Company Description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

Are you an organized, service-oriented professional who enjoys coordinating people, programs, and events that make a meaningful difference? The University of Notre Dame's Institute for Educational Initiatives (IEI) invites applications for an Administrative Assistant supporting the Alliance for Catholic Education (ACE) Teaching Fellows program.

This full-time, in-person position, located in Notre Dame, Indiana, offers the opportunity to support a nationally recognized program dedicated to preparing the next generation of Catholic school educators while helping expand access to excellent educational opportunities for students across the country.

About the Institute for Educational Initiatives

The Institute for Educational Initiatives (IEI) advances the University of Notre Dame's commitment to improving education locally, nationally, and globally. Heeding the call to think beyond ourselves and create a more just world, the Institute advances the field of education through the generation and dissemination of new knowledge while addressing educational challenges that impact economic opportunity and community stability.

The IEI is home to approximately 130 faculty and staff members, more than 60 faculty fellows, and numerous innovative educational initiatives focused on transforming teaching, learning, and educational outcomes.

About ACE Teaching Fellows

In order to ensure that the greatest number of students possible have access to an excellent Catholic education, ACE Teaching Fellows recruits and forms recent college graduates and young professionals from all academic backgrounds to teach, coach, and serve in some of the country's most under-resourced schools.

While serving students and communities, ACE Teaching Fellows earn a cost-free Master's degree in Education from the University of Notre Dame. Through a fully integrated formation model, participants engage in graduate coursework, classroom teaching experiences, mentorship from expert faculty, peer community, and ongoing spiritual development.

About the Role

The Administrative Assistant plays a critical role in supporting the day-to-day operations of ACE Teaching Fellows and Educator Formation. Reporting to the ACE Associate Director of Operations, this position serves as a key partner to program leadership while helping coordinate communications, events, onboarding processes, scheduling, and administrative operations that support ACE teachers throughout their formation journey.

This role is ideal for someone who thrives in a fast-paced, mission-driven environment, enjoys managing multiple priorities, and takes pride in providing exceptional service and support to students, faculty, staff, and external partners.

What You'll Do

Support ACE Teaching Fellows Leadership 

Provide administrative support to the Beeson Family ACE Senior Director of Catholic Teacher Formation and the Educator Formation Area Chair by:

• Managing complex calendars and scheduling needs
• Coordinating communications and mailings
• Supporting special projects and administrative initiatives
• Participating in regular team meetings and proactively tracking assigned tasks and priorities

Support Daily Operations of ACE Teaching Fellows and Educator Formation

• Maintain program calendars and manage the ACE shared email account
• Respond to inquiries and ensure timely communication with appropriate team members
• Coordinate scheduling for ACE Teaching Fellows interviews
• Support onboarding processes for incoming ACE teachers, including:
  • Reviewing and auditing cohort paperwork
  • Coordinating background checks and safe environment training
  • Registering ACE teachers for coursework
• Manage communication timelines across recruitment, academic, and pastoral formation teams
• Update website content as needed

Coordinate Logistic