ADMINISTRATIVE ASSISTANT I - 79010847

Requisition No: 841230 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT I - 79010847

 Pay Plan: Career Service

Position Number: 79010847 

Salary:  $ 1,298.46 Bi-Weekly 

Posting Closing Date: 01/18/2025 

Total Compensation Estimator Tool

OFFICE OF THE GENERAL COUNSEL CONSTRUCTION UNIT
ADMINISTRATIVE ASSISTANT I 
Position Number: 79010847
Hiring Salary: $ 1,298.46 Bi-Weekly

** Open Competitive **

Our Organization and Mission:

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently.  Our stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website: http://www.myfloridalicense.com/DBPR/.

The General Counsel’s Office has many areas of business and administrative law.

 

The Work You Will Do:

This position provides administrative and clerical support to the attorneys for the Construction legal unit within the Office of the General Counsel and works under the direction of the lead Administrative Assistant III for this unit.

 

NOTE: This advertisement may be used to fill similar positions in other legal work units with the Office of the General Counsel.

 

Your Specific Responsibilities:

• Maintains and updates legal case files on pending court and administrative cases in and organized, comprehensive, chronological and timely manner;
• Opens and monitors new cases in the document and case management systems.
• Tracks and updates assigned attorney's cases in the department's case management systems, including closing cases and final order indexing;
• Schedules court reporters;
• Prepares work authorizations and hearing notifications;
• Closes cases as directed by assigned attorneys;
• Prepares and schedules travel arrangements and vouchers for reimbursement;
• Maintains assigned attorney calendars, scheduling deadlines, meetings, appointments and hearings;
• Keeps attorney apprised of upcoming meetings, deadlines and hearings;
• Performs other general office duties as required.

 

Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office Suite, specifically Word and Outlook;
• Ability to use available technology to perform duties including computer software, hardware and data systems;
• Ability to understand and apply laws, rules, regulations, policies and procedures;
• Ability to maintain legal case files;
• Knowledge of office procedures and practice;.
• Knowledge of methods of data collection;
• Ability to effectively communicate verbally and in writing;
• Ability to prepare correspondence and administrative reports;
• Ability to utilize problem solving techniques;
• Ability to establish and maintain effective working relationships;
• Ability to multi-task;
• Ability to work independently;
• Ability to plan, organize and coordinate work assignments;
• Ability to recognize and act on emerging issues and shifting priorities.

 

Minimum Requirements: 

• High school diploma; and
• At least one to two years administrative experience, clerical or legal secretarial experience; and
• Working knowledge of Microsoft Word and Outlook.

 

Preferred:

This position involves sitting and working on a computer for long periods of time.

 

The Benefits of Working for the State of Florida:

 “Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage