Office Assistant - Temporary (Facilities Maintenance)

Performs various duties for the Facilities Maintenance Department. Performs a variety of clerical duties, including typing; filing; answering phones; faxing; data entry; and distributing mail. 

 

Compensation:

$18.00 - 20.00/hour (non-exempt)

This is a Temporary position.

Reporting Relationship:

Reports to:     Chief Engineer of Facilities Maintenance, Facilities Maintenance Assistant Manager

Supervises:    n/a

Quality Standards:

• Conduct individual and business affairs in highest ethical and legal fashion.
• Establish and contribute to a supportive, creative, enthusiastic, and cooperative working environment for all.
• Build strong communication links with supervisors, peers, and employees.
• Continuously strive for excellence in the workplace, the Company environment, and as a Company representative.
• Comply with all Company policies and standards.
• Conducts business in alignment with the Mission, Vision, and Values of Pūlama Lāna‘i.

Essential Duties

1. Track, distribute, follow up to completion and close the daily and past workorders to maintain the workorder system.
2. Communicates with tenants or departments to schedule workorders and projects.
3. As assigned, completes regular recurring reports, standard form letters and memos, and maintains recurring accumulative records.
4. Maintains the general files and ensures that standard Company procedures are followed.
5. Prepares the appropriate purchase requisitions for office supplies and equipment.
6. Processes invoices from various vendors and internal entities.
7. Provides support to the Chief Engineer and Assistant Manager of Facilities Maintenance in various operations activities.
8. Compiles data from varied sources and makes summary reports.
9. Assists vendors and guests as needed.
10. From handwritten drafts or verbal instructions, prepares a variety of letters, memos, forms, and reports.
11. Receives and routes telephone calls and takes messages.
12. Performs other duties as assigned.

Qualification/Requirements:

• 1 to 2 years of work experience in office clerical work, preferred.
• Must be proficient in Outlook, Word, and Excel. 
• Requires excellent written and verbal communication and organizational skills.
• Requires relating to people in a friendly and professional manner.
• Requires working to established procedures and maintain reliable work attendance.
• Requires the ability to follow oral and written instructions.
• Must be able to maintain a positive attitude and work under pressure.

 

Required Work Cards/Certifications:

• Valid Hawaii Driver’s License and successful review of Motor Vehicle Record
   

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to sit, talk, and hear. 
• The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. 
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. 
• Specific vision abilities required by this job include close vision, distant vision, and color vision.

 

 

The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, of all duties, responsibilities and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.