Administrative Assistant
Metals USAAbout the role
Administrative Assistant
Metals USA is seeking an Administrative Assistant in Ambridge, PA. Metals USA is a solid, growth oriented, carbon steel (plate, beam and tube) distribution center servicing the defense, commercial, construction, aerospace and fabrication industries.
Position Summary:
The Administrative Assistant performs a variety of administrative or clerical duties with minimal variation and requires moderate skill level.
Responsibilities:
- Answers phones, files, maintains records and data bases.
- Maintains electronic and hard copy filing system.
- Processes applications or forms, running basic reports.
- Distributes documents, sorts and routes mail.
- Performs data entry, copying, faxing, scanning and receptionist duties.
- Conducts basic research to provide answers or best course of action in non-routine situations.
- Assists in resolving any administrative problems.
- Regular and predictable attendance is required to perform the duties of an administrative assistant.
- Adheres to Reliance Steel and Aluminum's Code of Conduct as well as customer confidentiality requirements.
- Adheres to established company policies and procedures paying special attention to safety regulations.
- Performs other related duties as required.
Physical Demands:
Occupation requires being sedentary less than or equal to 75% of the time (< 6 hours per day)
- Sitting, standing, hearing, talking, handling/fingering, reach outward, reach above shoulder, walk, climb, squat or kneel, bend
- Regularly work on repetitive tasks
- Regularly work on multiple concurrent tasks with constant interruptions
Work Environment:
May be exposed to some of the following working conditions.
- Working inside an office/cubicle environment
- Quiet to moderate noise levels
- Dust, fumes and airborne particles
- Moderate to heavy telephone activity
- High School Diploma or equivalent
- Minimum 2 years clerical or administrative experience
- Ability to communicate oral & written effectively with both internal & external customers
- Demonstrated ability to work independently and as a team.
- Computer Literacy to include Microsoft Office Products: Excel and ERP
- Proficiency with Microsoft Office software (Word, Access, Excel, PowerPoint)
- Ability to enter data efficiently, timely and correctly in order to meet deadlines
- Ability to adhere to standard office practices and procedures to include, filing, customer service, attention to detail, organizational management and time management
- Ability to interface effectively with all departments to foster a success-oriented, deadline driven organization
- Attention to detail and a high level of accuracy and attention to detail
- Ability to demonstrate professionalism & diplomacy to include telephone etiquette
- Experience creating and maintaining an Access database system.
- Knowledge of fundamental concepts, practices and procedures and is able to succeed in a fast-paced environment
- Most duties are clearly defined and require limited discretion, independent judgment and ingenuity
Metals USA is committed to protecting our employees by creating and maintaining a workplace free of substance abuse.
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