Executive Administrative Assistant

About Us 

OmniMax International is a leading North American building products manufacturer, headquartered in Atlanta, Georgia. We have 12 manufacturing facilities across the United States and Canada. As the top supplier in the residential roof drainage and roofing accessories markets, OmniMax has extensive scale, top brands such as Amerimax, Berger, Verde, and Flamco, and longstanding relationships with the nation's largest home center retailers and building product distributors. OmniMax International is owned by funds managed by SVPGlobal, a global investment firm with more than $18 billion in assets under management, established by Victor Khosla in 2001. Learn more at www.omnimax.com and www.svpglobal.com.

 

Elevate Your Career!

 

We are seeking a skilled Executive Administrative Assistant to join our team, providing high-level support to our CEO and Executive Leadership Team (ELT). The ideal candidate will excel in planning, prioritizing, and executing tasks efficiently. They must demonstrate strong relationship-building skills both internally and externally. A proactive problem solver with exceptional communication skills and meticulous attention to detail is essential. Given OmniMax’s culture of ownership and accountability, this individual should be comfortable taking the initiative in administrative decision-making.

 

Benefits of Working With Us 

• Competitive compensation including paid time off and holidays.
• Medical insurance (HDHP with HSA and PPO options)
• Prescription drug coverage
• Dental and vision insurance
• Pre-tax flexible spending account
• 401(k) retirement savings with employer match
• Basic and supplemental life and AD&D insurance
• Short-term and long-term disability insurance
• Pre-tax dependent care flexible spending account
• Wellness program with diabetes prevention, condition care, preventive care, and annual flu shot.
• Employee Assistance Program

 

Requirements 

We are searching for a candidate with: 

• Bachelor’s degree preferred in Business Administration, Communications, or a related field.
• Minimum of 5 years in an executive assistant or similar role, preferably supporting C-level executives.
• Advanced proficiency in MS office (Outlook, Word, Excel, and PowerPoint) and virtual meeting software preferably Teams or Zoom.

 

Duties and Responsibilities 

A typical day may include:   

•  Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the business operations of the company.
•  Sustain a daily calendar of meetings and events.
•  Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
•  Arrange travel and accommodations for ELT. Prepare expense reports.
•  Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
•  Excellent communication and time management skills; proven ability to meet deadlines.
•  Ability to function well in a high-paced environment; performs additional duties as assigned.
•  Draft and prepare correspondence for internal announcements, board meetings, and organizations that the CEO and ELT are involved with.
•  Be responsive to emails/texts/phone calls, with contact outside normal business hours as needed.
•  Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
•  Use discretion, confidentiality, and good judgment to handle C-Level matters.
•  Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
•  Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
•  Organize complex calendars and schedules, resolving any scheduling issues or conflicts.
•  Event planning for corporate events, meetings and other functions including event logi