Executive Assistant to the Provost & Vice President of Academic Affairs

Welcome to Career Opportunities at Lindenwood University.

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Benefits of Being a Lindenwood Employee:

• Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.   
• Professional development opportunities through the Lindenwood Learning Academy.

JOB TITLE SUMMARY                              

Job Title: Executive Assistant to the Provost & Vice President of Academic Affairs

Division: Academic Affairs

Evaluation Group:  Staff

FLSA Status:  Exempt   

Reports To: Provost & Vice President for Academic Affairs

Positions Supervised: N/A

Job Summary

The executive assistant is responsible for providing advanced administrative support to the office of the provost and vice president for academic affairs by conducting research, producing reports, handling data requests, preparing and distributing executive communications, greeting visitors, assisting with daily operations, and creating a friendly and professional environment.

Essential Job Functions and Performance Indicators

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

• Provides high-level administrative and operational support to the office of the provost and vice president for academic affairs, managing day-to-day functions, maintaining records and filing systems, handling confidential information, and supporting both ongoing and special projects independently and collaboratively
• Performs data aggregation and analysis to create (format, edit and proofread) documents and reports
• Schedules and organizes complex logistical arrangements such as travel, conferences, catering, departmental meetings, and events
• Answers phones, responds to email, forwards messages and confirms appointments
• Maintains appropriate office supply inventory
• Takes initiative in conducting research projects
• Leads the planning, travel coordination, and execution of high-level meetings and special events for University leadership, including the Council of Deans, academic committees, and academic affairs teams, as well as webinars and town halls Takes and distributes meeting minutes
• Provides excellent customer service during all interactions
• Serves as designated requisition creator (DRC) for academic affairs budget and works closely with budget officer
• Prepares and approves budget transfers and non-payroll expenditure transfers; reconciles spending authority
• Prepares and maintains internal accounting records and other duties related to fiscal administration, including receiving purchase orders, maintaining p-card information, and reconciling purchases
• Establishes and maintains systems for administration of academic records for the area, including electronic files, records, and databases
• Assists with gathering of Higher Learning Commission (HLC) evidence
• Generates and prepares reports and presentations as requested

Service Excellence

• Serves as a liaison between the Provost’s Office and all campus constituents
• Supp