Job Description

Embry-Riddle: A Global Leader in Aviation and Aerospace

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.

The Opportunity

Do you love logistics? Would you consider yourself to be a problem solver with initiative and a passion to perform your best? Do you enjoy budgeting and spend more time on Excel than you’d ever care to tell your friends? Do you enjoy planning birthday parties, housewarmings, gatherings or special events? Then Admissions would love to meet you!

Admissions, a division of the university’s Enrollment Team, is searching for an Assistant Director of Admissions Events to manage their recruitment events and critical operations. The office of Admissions hosts roughly 60 events each year with groups ranging from as little as 10 guests to over 3,000. This position requires candidates to be self-starters who can work very well independently, who can collaborate with a multitude of constituents simultaneously, who have outstanding interpersonal skills, who are flexible and, dare I say, even enjoys triaging a good challenge and/or last minute problem. Additionally, this position will manage critical operations to include the department’s operational budget, assisting and managing admissions resources as well as campaigning admissions events.

Responsibilities include the following:

• Coordinate all aspects of Admission’s on-campus Fall Open House event for Prospective Students, Spring Accepted Student Preview Day, in addition to Admission’s off-campus recruitment and conversion events currently known as Regional Admissions Presentations (RAP’s) and Accepted Student Receptions (ASR’s). Additionally, assist in the promotion of these events.
• Manage the department’s budget to include: keeping records of spending and balances on all object codes and transactions as well as process necessary purchase orders or journal entries. Provide periodic reports to the Director and team.  Also keep records of Admissions and Enrollment Professional Relations and Services contracts.
• Manage a team of student support workers to maintain the Admissions inventory, materials, and supplies, ensuring materials are readily available for peak events as well as to process mail and package shipping requests and receivables.
• Hire and supervise student assistants for support with on-campus and off-campus event managing. Approve time-sheets.     

Perks Await You at Embry-Riddle!

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.  
• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.

• Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.

Qualifications

Required Education and Qualifications:

• Associate's degree
• Analytical skills with knowledge of information systems and technical expertise with Microsoft operating systems, Excel, PowerPoint, Word, Outlook/email, and Internet end-user applications
• Excellent written and verbal communication skills
• Ability to deal positively with the public using good public relations skills
• Effective listening skills
• Ability to establish and maintain excellent working relationship with others
• Self-motivated and self-assured