Senior Facilities Management Specialist

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships.  We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

At Brown Brothers Harriman, we believe no job is too big or small for any of us to handle if it helps our clients. We value passionate, committed people who enjoy collaborating with others to find new solutions to complex business challenges. We are looking for the type of person who speaks their mind, truly listens and steps outside their role to add value wherever they can.  Someone who is driven to get things done and views obstacles as an exciting challenge that demands a creative solution. Above all, we seek someone who takes great pride in their work and is inspired and motivated by their role in protecting and enhancing our client’s financial well-being. 

If you are looking for an entrepreneurial environment where you can learn and thrive, Brown Brothers Harriman is the right place for you.

Join us as a Senior Facilities Management Specialist

Brown Brothers Harriman is currently recruiting a Senior Facilities Management Specialist to join our Enterprise Services team.  In this role you will assist the Facilities Manager in monitoring, operating and coordinating the day-to-day critical facilities operations in the BBH leased space primarily at its Jersey City office, with occasional back up support of our Manhattan office.  Operation, monitoring, maintenance and repair of this facility includes but is not limited to ensuring a productive reliable and comfortable workplace for several hundred employees, maintaining facilities assets (i.e. furniture, appliances, tenant services), safety, comfort, space planning, move coordination, and vendor resources and controls.  You will also assist the Facilities Manager with all support services provided by Enterprise Services that require Facilities Management support, general preventative maintenance and controls.  This position works closely with BBH Systems teams and business line management, as well as the building’s Property Management Office, cleaners, and building engineers.

Some of your key responsibilities include:  

• Facilities
  • Daily walk-thru inspection of all floors to ensure safe and efficient operations for all occupants
  • Perform or coordinate minor repair, installation and maintenance of office space including furniture and equipment
  • Liaise with building management staff on building managed systems and maintenance and repair
  • Monitor building management system (BMS) to assess function of critical infrastructure and employee comfort

• Management and Coordination
  •  Bid service contracts to all facilities vendors and process vendor invoices
  •  Maintain cost information for use in developing annual operating budgets
  •  Daily active management and oversight of BBH service vendors
  •  Coordinate and oversee department moves and assist employees with hoteling queries
  •  Manage, track and resolve any requests received via the firm’s office management and request ticket platform

• Project Management
  • Assist Facility Manager with developing and carrying out maintenance, upgrade, and repair projects
  • Maintain floorplans and occupancy data on the firm’s space management system across all global sites
  • Assist the Occupancy Controller with space allocations, coordinating rebalancing across the portfolio of locations
  • Act as the primary coordinator for facilities related data including the tracking and reporting of green house gas emissions calculations, working with facilities and office managers globally to ensure data is gathered on a regular frequency, is verified with appropriate documentation, and loaded into the GHG accounting system
  • Support facilities related vendor on-boarding tasks ensuring all due diligence assessments are completed, and supporting documentation is collected and stored for reference (e.g. certificates of insurance)
  • Work with BBH Systems to troubleshoot and address BMS and other software updates to ensure secure and functional operation
  • Engage business line management in order to develop business requirements relevant for real estate transactions and construction projects

Qualifications:

• College degree required; 3-5 years Facilities experience
• Experience in Facility HVAC and electrical maintenance and repair service
• Experience in corporate facilities maintenance