DOE|DVR - ADMINISTRATIVE SECRETARY - 48004439 - Largo/St. Petersburg

Requisition No: 837893 

Agency: Department of Education

Working Title: DOE|DVR - ADMINISTRATIVE SECRETARY - 48004439 - Largo/St. Petersburg

 Pay Plan: Career Service

Position Number: 48004439 

Salary:  $2,730.00 - $3,276.00 per month 

Posting Closing Date: 10/06/2024 

Total Compensation Estimator Tool

Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers.  Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

 

This position works in the Saint Petersburg Unit 14D as an Administrative Secretary. Unit 14D is currently located in the city of Largo. However, the staff assigned to Unit 14D is expected to be relocated to south Saint Petersburg in the near future.

 

• This advertisement may be used to fill current and future vacancies for up to 6 months. 
• Preference may be given to qualified applicants with fluent bilingual skills in English and Spanish.

 

Minimum Qualifications:

Three years of secretarial or clerical work experience; or Possession of a Certified Professional Secretary Certificate. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarters hours for each year of the required experience. Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

 

JOB DESCRIPTION:

The person in this position is expected to perform administrative support and/or technical assistance to a Vocational Rehabilitation (VR) Unit and its customers.      

Employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions; the employee must interact courteously with others; employee’s performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. 

• Attendance is an essential function of this position.
• The person in this position serves as the timekeeper for the unit.
• Assists VR Supervisor with tracking and monitoring Unit attendance and leave.
• Assists VR Supervisor in organizing, coordinating and prioritizing unit activities.
• Assists VR Supervisor in preparation of confidential personnel actions.
• Receive, track and submit monthly reports as assigned.
• Processes and tracks monthly travel and submits to Area Office.
• Conducts inventory and orders supplies for the unit.
• Prepares and signs routine correspondence.
• Answers phones and files documents.
• Reviews closed files to ensure proper file order.
• Tracks transferred cases.
• Reviews, audits and processes authorizations for payment or cancellation.
• Works directly with customers to obtain and verify referral information.
• Verifies Customers’ employment status.
• Schedules and notifies customers of appointments.
• Mentors support staff and conducts training both in the unit and/or outside the unit when requested.
• Participates in teams or committees as assigned.
• Performs related work as required.