Construction Billing Assistant

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time. 

Position Overview:

The Construction Billing Assistant will support the Accounting team by receiving vendor invoices, reviewing invoices for accuracy, creating purchase orders, and assisting with other projects as assigned.

Job Qualifications:

• Previous experience with accounting, billing or accounts payable, required

• Associate's degree  in Accounting, Finance, Business Administration, or related Field,  a plus

• Basic understanding of construction billing processes and terminology,a plus

• Proficiency with Microsoft Excel 

• Strong communication and interpersonal skills 

• Ability to meet deadlines and manage multiple tasks in a fast-paced environment

Location Requirement:

This position is required to be in Tempe, Arizona, and requires four days a week in office (Monday-Thursday) with Fridays as an optional remote day.

Key Result Areas (KRAs):

Receive vendor invoices and review for accuracy:

• Evaluate vendor invoices received by the Accounting team and/or vendors for accuracy

• Research billing questions as needed for internal teams and/or vendors

• Work with vendors to research payment tracking and payment history, as needed

• Follow up on project billing issues with internal teams and/or vendors until issues are resolved

• Perform detailed project financial audits as requested by Accounting teams

• Communicate with Accounting and other internal team members, vendors, and contractors regarding billing-related questions as needed

• Maintain and organize Accounting team invoice email inbox

Assist with creation of purchase orders:

• Create corresponding purchase orders in the accounting system for all invoices received

• Process change orders, pay apps, and invoices for approval and payment through the Finance team

• Assist the Accounting Admin team with establishing and maintaining complete financial files for each project

• Assist the Accounting Admin team with running project expenditure reports in accounting software and comparing them to budgets

• Work closely with the Finance team regarding changes to accounting codes and implementing changes in Accounting billing processes

• Work closely with the Finance team to ensure that projects are closed-out in a timeline manner (for quarterly reporting purposes)

Assist the Accounting Admin team with other tasks as assigned:

• Assist the Accounting administrative team with new Accounting project closeouts from Developers and Contractors

• Assist the Accounting Admin team with compiling final project Accounting budgets based on project payment activity

• Understand the organization, operation, and process of the Construction, Real Estate and Development team necessary to successfully accomplish assigned responsibilities

• Participate in internal and external team meetings to discuss upcoming department and/or procedural changes

• Assist the Accounting Admin team with the completion of miscellaneous project applications and documents

• Other duties as assigned

Skills:

• Analytical Thinking

• Billing Systems

• Collaboration

• Communication

• Detail-Oriented

• Financial Acumen

• Organization

• Teamwork

• Time Management

Physical Requirements:

• In-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions

  • Must be able to collaborate in-person with occasional impromptu in-person meetings 

• Office Conditions: Adaptability to typical office conditions, which may include exposure to air conditioni