Job Description Summary

This position is being hired through our temp agency partner Spherion and the advertisement for this position will stay posted until the position is filled.

The Department of Mathematics is housed within the Academic Affairs division of Liberal Arts and Sciences at Santa Fe College. The department is dedicated to innovative instruction designed to develop the skills necessary to understand and apply mathematical concepts and reasoning, to help students understand and appreciate the role of mathematics in daily life and the community, and to analyze and interpret various types of data.

The department is seeking a part-time Administrative Assistant to provide administrative support for the department through customer service, maintaining records, and accepting responsibility for a variety of activities that are very specific to the area assigned. The incumbent will complete a wide range of basic administrative tasks and assist with the general coordination of day-to-day operations of the department. The Administrative Assistant will work roughly 12 hours per week during academic terms at a rate of $18 per hour.

 

Job Description

Responsibilities and Duties Include:

• Provides support for the Department of Mathematics, such as answering telephones, taking messages, responding to email requests, scheduling appointments, or assisting students, college employees and the public by responding to concerns/inquiries and providing some front-line level of resolution while making appropriate referrals as necessary.

• Assists with a wide variety of administrative tasks including the preparation and submission of faculty load sheets, maintenance of course schedules, and payroll functions including the submission and audit of absence/sub forms for faculty.

• Provides administrative support by making travel arrangements, department purchasing, inventory, and requisitioning of supplies, equipment, and furniture.

• Reconciles department budget reports by compiling and logging supporting documentation records and performing basic, routine bookkeeping functions relative to the department budget..

• Submit work orders for additional services (facilities team, IT team, police dept).

• May schedule or assist in scheduling appointments, meetings, and/or conferences.

• Attends mandatory department meetings, trainings, and events.

• Maintains confidentiality and security of student and/or department records and other sensitive information.

• May assist in the development or upkeep of the department webpage.

• Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.

• Provides service excellence through courteous, informed, accessible, and professional engagement

• Performs other duties as assigned.

Reports to: Chair, Mathematics

QUALIFICATIONS

Required: An associate's degree or equivalent with two (2) years of related work experience or a combination of completed education and/or related work experience equal to four (4) years.
Additional Requirements: A criminal background check will be conducted
Preferred: Experience working in an academic setting.

General Knowledge, Skills, and Abilities

• Ability to work successfully in a multi-cultural environment.

• Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.

• Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.

• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.

• Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.

• Customer Service – ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills.

• Ethics – able to