Project Manager

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Office of Director of Finance was created by the Philadelphia Home Rule Charter, adopted by the electors of the City on April 17, 1951, to give the Mayor and the City government a principal officer responsible for the financial, accounting, and budgeting functions of the executive branch. The Director of Finance is thus the chief financial officer of the City and all powers and duties concerning finances, accounting, and budgeting in the executive branch are directly or indirectly the Director's. The Director of Finance is also the Chairman of the Board of Pensions and Retirements and an ex-officio member of the board of various quasi-governmental agencies, including the Pennsylvania Intergovernmental Cooperation Authority. The City of Philadelphia operates on a fiscal year between July 1st and June 30th.

Job Description

Position Summary

Reporting to the Executive Director of the Finance Program Management Office (FPMO), this role is responsible for guiding the success of projects and tasks related to various business processes that align with the priorities and direction of the City of Philadelphia’s Department of Finance. Working with various Finance units, cross-functional teams, and business process stakeholders, the Project Manager will support initiatives from planning through implementation, assessment, and continuous enhancement. In this role, the Project Manager will be responsible for leading technology projects and operational enhancements in Finance, with a focus on business process improvement and change management. 

Essential Functions

Stakeholder Management: Identify key internal and external stakeholders of projects, build and manage stakeholder relationships and foster continuous communication, facilitate meetings of stakeholders at various levels in the organization.

Project Planning: Conduct project scoping and planning, and scheduling of project execution tasks and deliverables.

Discovery, Requirements Gathering, Documentation & Management: Conduct business observations and facilitate focus group sessions, vision exercises, design review sessions, and conduct gap analysis. Identify, document, and clearly diagram all requirements, use cases and test cases for user testing.  Overcome project challenges by problem-solving, analysis, and research. Build an organized library of all business analysis and project management documentation. Be accountable for securing stakeholder decisions and sign off on all required documentation.  Create training plans and coordinate scheduling and facilitation of training sessions, ensuring that training resources are made available to the appropriate individuals.

Business Process Definition: Collaboratively develop business process and workflow diagrams (current and future state) and secure decision making and sign-off on new processes.

Project Execution Management & Support: Work closely with the project team, external business and technical teams on system design, development and configuration of the system/tool on an ongoing basis to ensure successful completion to project execution activities. Ownership and facilitation of regular project team meetings, as needed.

Risk & Issue Management: Proactively identify and assess risks, issues and impacts to the schedule, scope, budget or quality of the project. Collaboratively work with teams and stakeholders to identify and execute mitigation and resolution strategies.

Perform other duties as assigned.

Competencies, Knowledge, Skills and Abilities

• solve business problems and develop user/business-driven techn