Executive Assistant

We’re open to candidates in Canada, Mexico, or South America that can be available 10am-7pm ET

As an Executive Assistant at MetaLab you’ll be responsible for supporting our entire Executive team across multiple time zones. You’re in the weeds solving problems, coordinating calendars, and able to handle ambiguity with ease.   Following up and making things happen is where you shine and you’re keen to support initiatives from the Executive team to push MetaLab forward. You thrive in being the go to person and keeping teams organized.

Sound like you? Read on.

Your responsibilities:

• Work directly with the Executive Team to support all aspects of their daily work routine
• Manage scheduling for executive team members with internal and external parties
• Organize and prepare for meetings, including managing meeting logistics
• Coordinate travel arrangements
• Provide coordination, monitoring and communication of projects managed by the CEO
• Serve as the primary point of contact for scheduling with the CEO
• Assist with creating presentation templates and content
• Keep executives informed of time-sensitive and priority issues, ensuring appropriate follow up
• Prepare, reconcile and submit expense reports
• Maintain confidential and sensitive information

The must-have shortlist:

• 3-4 years experience supporting a 5+ person executive team 
• Keen eye for detail and ability to independently connect dots
• Excellent calendar management for internal and external partners
• Excellent communication skills (both verbal and written)
• Exceptional time management skills
• Comfortable with ambiguity and takes initiative to find solutions
• Proactive communication and the ability to quickly follow up and close the loop with a variety of stakeholders
• Comfortable with our technology and tooling (Slack, GSuite, Notion, Pitch)

Equal opportunity employer

Research shows that women and other marginalized groups tend to only apply for a job when they meet every single criteria. Does this role sound like it was made for you, yet you don’t check every box? Reach out anyways!  We’re an equal opportunity employer and are dedicated to fostering an inclusive and diverse environment for employees from all walks of life.  We hire based on talent, and we’re proud of our global perspective.