Sr. Executive Assistant, HiredScore

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team

HiredScore is the leading provider of Talent Orchestration technology. HiredScore’s artificial intelligence, automation, and deep integrations empower the largest and most innovative companies in the world to safely and transparently drive critical business outcomes in recruitment productivity, diversity hiring, internal mobility, and total talent management. HiredScore’s proprietary technology provides compliant-by-design AI that seamlessly connects to data and systems to power the shift to proactive and fair HR decisions.

About the Role

Workday is looking for a Executive Assistant to support our General Manager of HiredScore.  In this role, you will assume a wide range of responsibilities, all of which will require ingenuity, innovation, and integrity. Using your exceptional communication skills and multitasking abilities, you will effectively communicate key initiatives to team members, providing guidance and direction when appropriate, and you will assist in managing the schedule of this busy executive. 

Key Responsibilities

• Manage the GM's daily schedule in Outlook.

• Regularly make decisions on behalf of executive and creatively executes on events, projects, and daily work.

• Advanced skills in booking domestic and international travel arrangements (air, hotel, ground travel) including sophisticated planning of meeting agendas and logistics and building detailed itineraries for travel.

• Process expense reports in Workday and ensure spend is within budget.  Monitor and predict spending and advise appropriately.

• Plan, coordinate and collaborate on special projects and team events/offsites, including the management of all meeting details (meeting logistics, preparing agendas, initializing presentations, and attendee updates).

• Order catering for internal/external meetings

• Ability to orchestrate events with limited to no direction. Includes advising on budget, logistics & securing resources that delivers a VIP service through thoughtful planning with attention to details which generates a remarkable experience.

• Learns the team over time and has a pulse on team culture. Readily available to the team and is included in leadership meetings and decisions.

• Build relationships and partnerships which are crucial to the success of the organization.

About You

We are open to hiring at either an Executive Assistant or a Senior Executive Assistant level, depending on experience and skills of the selected candidate.

Basic Qualifications (Sr. Executive Assistant)

• 8+ years of executive support and/or project coordination experience, supporting multiple senior level executives.

Basic Qualifications (Executive Assistant)

• 3- 5+ years of executive support and/or project coordination experience, supporting senior level executives.

 

Other Qualifications

• Excellent skill set working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom.

• Ability to put yourself in the executive’s shoes and handle the schedule in a way that promotes the most effective use of time.

• Ability to handle highly confidential information with discretion, sound judgment, and has the utmost integrity.

• Ability to re-prioritize at a moment’s notice with changing needs of the executives and proactively navigate past roadblocks as they arise.

• Detail oriented with excellent organizational and problem-solving skills; ability to work independently with little to no direction and guidance.   

• Exceptional written and verbal communication skills.

• BA/BS degree or equival