HR Assistant

Job Description:

 Reach Logistics is a global eCommerce logistics and strategy company that partners with some of the largest brands in the world to distribute products on Amazon, Walmart, eBay, and more. We have 7 warehouses in 5 countries around the globe and offer a unique distribution model to our partners. We currently ship 60M units a year and are growing rapidly. Currently the top seller on Amazon, we boast over 1,700 global employees that span over 18 global locations. Check out our parent company's website: http://pattern.com/

We are looking for a reliable, organized, and fun HR Assistant to work with our HR Manager in providing support to the associates and our operations partners while building the culture and engagement of the site. Shifts available are: 1st Shift: 7am-3:30pm Mon-Fri with early arrivals expected on some days to support new hires and preshift communications.  

Essential Duties and Responsibilities

• Act as the first point of contact for all associate questions and concerns

• Work under the direction of the HR Manager to achieve employee engagement, retention, and compliance goals and meet company objectives

• Review timecards weekly for 100-150 associates

• Prep for new hires, including creating new hire start lists, submitting IT tickets, printing new hire packets, creating badges, and setting up training room

• Conduct new hire orientation and onboarding for all new hires

• Create engagement content in Canva to post on the TVs and fliers throughout the facility

• Process terminations in Workday

• Send weekly hours reports to agencies and review agency billing weekly

• Send out attendance list each morning

• Distribute and track the issuing of vests, badges, and lockers to associates

• Organize and assist in execution of engagement activities

• Place orders for meals, supplies, or engagement activities

• Generate safety inspection list and results weekly

• Create and track new hire & milestone swag bags 

• Update anniversary slides weekly

• Report out total hours, terms, and attendance % each day

• Monitor tardy and absenteeism reports and ensure procedure is followed for any associates in violation of attendance policy

• Update the notes for associate start of shift meeting as needed

• Organize, update, and maintain HR electronic filing system

• Assist in recruitment tasks for higher level positions, including job postings, scheduling interviews, and communication with candidates for lead, supervisory, or maintenance roles

• Ensure that HR policies and procedures are consistently followed

• Assist visitors, new hires, associates without badges, and vendors as needed

• Ensure office and breakroom cleanliness and supplies are maintained, work with vendors to resolve issues

Qualifications

• 1 year of HR or similar experience required, preferably in a warehousing, distribution center, or manufacturing environment

• Bachelor’s Degree in Human Resources or related discipline preferred

• Proven ability to handle, update and maintain sensitive information in a confidential and professional manner

• Strong customer service orientation and communications skills with demonstrated ability to engage with diverse groups of individuals at all levels

• Ability to use independent judgment and make sound decisions

• Excellent verbal and written communication skills

• Excellent organizational skills with acute attention to detail

• Ability to prioritize tasks and follow through to completion/resolution

• Experience reviewing timecards for 50+ employees preferred

• Proficient use of Google Suite, including Sheets and Gmail

• Experience using Workday a strong plus, but not required

Physical Requirements

• Able to sit for 8-10 hours a day,