Accounting Specialist (Billing)

GSI Environmental Inc., a privately-owned environmental engineering and consulting services firm headquartered in Houston, Texas, has an immediate opening for a Accounting Specialist to support the Accounting Department with an emphasis on Billing. Candidates must be well organized, detail-oriented, and highly motivated, with excellent oral and written communication skills. Applicant must have the ability to coordinate multiple tasks and to work effectively in a team environment with colleagues and customers.

Responsibilities

• Prepare accurate and timely commercial and government invoices with supporting documentation, on a monthly basis in accordance with project-specific contract terms (most common contract mechanisms include Time & Materials, Firm Fixed Price, and Cost Reimbursable);
• Effectively communicate with Project Managers regarding contract documents, purchase orders, change orders, and other contract modification, approvals, and any additional services related to billing;
• Ability to understand contract agreements, purchase orders, change orders, contract funding and billing requirements;
• Review new projects billing setup and monitor the status of existing projects in the accounting system for billing accuracy;
• Investigate billing errors, resolve discrepancies, and reconcile unbilled job costs;
• Maintain project billing folder and accounting system to ensure all invoices and other project accounting-related documents are readily accessible for project managers and the accounting department;
• Submit invoices through various commercial and government payment portals (Serengeti, WAWF, Collaborati, Taulia, etc)
• Provide support in contract and job close out process; and
• Provide support to other accounting staff and work on special projects as assigned.

Education and Experience

• Bachelor’s degree in Accounting/Finance or similar field strongly preferred; candidates with an Associate’s degree will be considered based on experience;
• Minimum 2 years of job costing, contract billing, and general accounting experience;
• Experience in professional services firm such as engineering, architectural, government or construction industries strongly preferred;
• Federal government billing experience, knowledge of iRAPT/WAWF, GSA, and other billing portals a plus;
• Government Contracts Billing terms abstraction knowledge a plus;
• Knowledge of Deltek Ajera accounting software is preferred;
• Proficient in MS Excel, Adobe Acrobat and MS Word;
• Excellent analytical and problem solving skills; and
• Strong written and verbal communication skills.