Senior Administrative Assistant

WHO WE ARE:

Build your career with Boldt. As a member of the Boldt team, you’ll collaborate with some of the most knowledgeable professionals in the construction industry. You’ll have the chance to learn new skills and seek greater responsibilities with a team that builds real value in the world around you. You’ll succeed in a workplace culture that recognizes, respects, and values differences. Boldt’s focus on innovation, collaboration, and employee development provides an opportunity for all our employees to Build Boldly.

HOW YOUR ROLE FITS INTO BOLDT:
The Senior Administrative Assistant will provide administrative support and related services crafted to improve operating efficiency. This position will provide support to members of the management team as well as perform office management and administrative duties for the office.

WHAT YOU GET TO DO (ESSENTIAL FUNCTIONS):

• Provide administrative support to members of management, including coordination of meetings, travel, expense reports, credit card bills and reconciliation.
• Develop internal and external communication materials in coordination with and on behalf of management, including but not limited to presentations, correspondence, and meeting minutes.
• Perform basic administrative tasks such as copying, filing, and mailing as requested by management team.
• Perform office management duties including oversight of building needs, liaison with building management company, inventory and purchasing of breakroom and office supplies, and coordination of repairs and maintenance needs.
• Communicate and coordinate office safety policies and protocols.
• Assist in coordination of event planning, including facilitation of location-wide communications, catering, hotel reservations, etc.
• Coordinate the corporate mailing program as well as act as primary liaison between the company and mail/packaging vendors. Manage incoming and outgoing mail and deliveries.
• Prepare & reconcile vendor invoices, resolve accounting discrepancies for basic office monthly invoices.
• Ensure meeting rooms are set-up with accurate equipment, materials, and supplies. Order and set-up food and beverages. Test and assist with technology required for meetings. Clean up after meetings. Honesty, fairness, hard work, performance, and a love of construction are what we value. The ideal team player at Boldt is humble, hungry, smart, reliable & gritty.
• Greet visitors with a friendly and effective manner. Use telephone, email, and other forms of communication to ensure every customer is treated in a consistent, courteous, and professional manner.
• Assist employees with registering for corporate events.
• Act as New Hire Liaison for employee onboarding.
• Perform special projects as assigned. This may include projects for human resources, finance, estimating or the president’s office.

WHAT WE EXPECT FROM YOU:

• A two-year degree is required. An equivalent combination of education, training and/or experience may be considered in lieu of a degree.
• At least four years of administrative experience required.
• Intermediate Microsoft O365 knowledge required.
• A valid driver’s license may be required. Individuals in this role may be subject to an annual Motor Vehicle Records check. The outcome of any MVR checks conducted may negatively impact the persons’ ability to participate in any vehicle program provided by the company, including but not limited to the ability to drive a personal vehicle on behalf of The Boldt Company or rent a vehicle through for business travel purposes.

What we can offer you: 

• As an employee-owned organization, we pride ourselves on fostering a culture centered around safety and team collaboration. We offer a comprehensive benefits package designed to support the well-being and growth of our employees. Our benefits include:
• Medical Coverage: Comprehensive medical plans including dental and vision benefits as well as the opportunity to participate in HSA and/or FSA programs. 
• Life Insurance & Disability Coverage: Short-Term Disability, Long-Term Disability, and Group and Voluntary Life Insurance.
• Paid Time Off: Generous vacation, sick leave, and paid holidays.
• Financial Benefits: An Employee Stock Ownership Plan (ESOP) to share in the company’s success, as well as a 401(k) plan.
• Annual Bonus Program: Opportunity for annual bonuses based on company performance. 
• Wellness Resources: Access to a health coach, health assessments, wellness challenges, and life care resources.
• Professional Growth: Equal access to opportunities and resources at all levels, educational reimbursement, and a robust mentorship pro